Executive Assistant to VP, Administration & Finance

Hamilton College

Town of Clinton (NY)

On-site

USD 30,000 - 33,000

Full time

7 days ago

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Job summary

Hamilton College is seeking a highly organized administrative professional to support the Business Office and the Senior Vice President for Administration and Finance. The role emphasizes exceptional customer service, confidentiality, and teamwork to assist campus constituents and visitors.

Responsibilities include calendar coordination, meeting logistics, data preparation, and basic financial support through Workday and related systems.

Qualifications

Professionalism and discretion in handling sensitive information.
Excellent organizational skills with ability to manage multiple priorities and meet deadlines.
Strong customer service orientation and responsiveness.
Clear oral and written communication with diverse campus constituencies.
Ability to work independently and collaboratively in a team.
Proficiency with desktop software and spreadsheets; ability to learn enterprise systems.

Responsibilities

Serve as primary point of contact for Senior VP for Administration and Finance and Business Office.
Manage calendars, travel, logistics, and schedule meetings for senior leaders.
Coordinate leadership and committee meetings; prepare agendas, reports, and materials; maintain confidentiality.
Assist with presentations, drafting correspondences, and basic data gathering and analysis.
Monitor and support longer-term projects with document management and follow-ups.
Maintain and organize Office records, files, and webpages; support office operations.