Executive Admin Assistant to Deans (Hybrid)

Northwestern Health Sciences University; BLOOMINGTON (MN); Hybrid; USD 29,000 - 36,000; Full time

Benefits offered by this job

PTO 20 days

Holiday pay

403(b) plan

Medical benefits

On-site clinic

Flexible spending

Disability insurance

Life insurance

Employee wellness

Tuition reimbursement

Tuition reduction

Store discount

On-site gym

Job summary

Northwestern Health Sciences University (NWHSU) in Bloomington, MN is seeking an Administrative Assistant to provide high-level administrative and operational support to the Deans of the College of Acupuncture and Chinese Medicine, College of Health and Wellness, and College of Chiropractic. This role supports day-to-day operations, accreditation activities, and student and faculty services.

The position offers a hybrid work arrangement with 1–2 days remote.

Qualifications

• High school diploma or GED is required.
• Associate’s degree is preferred.
• 1-2 years administrative experience is required.
• Demonstrated ability to handle confidential information with professionalism and discretion.
• Strong written, verbal, interpersonal, and presentation skills.
• Strong organizational and project management skills.

Responsibilities

• Provide administrative support to Deans including calendar management, meeting coordination, records management, and travel arrangements.
• Coordinate dean-led meetings, initiatives, and events with agendas, minutes, room reservations, logistics, and recognition activities.
• Support academic operations, course materials, scheduling, and exam coordination.
• Assist with accreditation activities including planning, site visits, reporting, and documentation maintenance.
• Coordinate and facilitate academic communications and administrative processes such as Dean's List communications.
• Maintain and organize academic documentation and ensure accuracy and accessibility of records.
• Enter and monitor academic data such as board exam results and program metrics.
• Compile data for accreditation, program evaluation, and institutional reporting.
• Assist with analysis and reporting of student and program data for planning and decision-making.
• Maintain confidentiality of sensitive information.
• Perform other duties as assigned.

Skills

Calendar management

Meeting coordination

Records management

Travel arrangements

Communication skills

Confidentiality

Microsoft Office Suite

Independent and team work

Education

High school diploma or GED

Associate's degree preferred

Tools

Microsoft Office Suite

Job description

Northwestern Health Sciences University (NWHSU) in Bloomington, MN is seeking an Administrative Assistant to provide high-level administrative and operational support to the Deans of the College of Acupuncture and Chinese Medicine, College of Health and Wellness, and College of Chiropractic. This role supports day-to-day operations, accreditation activities, and student and faculty services.

The position offers a hybrid work arrangement with 1–2 days remote.