Executive Administrative Assistant III - District Attorney Unclassified

San Bernardino County; California (MO); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Modified Benefits Option (MBO)

Job summary

San Bernardino County District Attorney's Office seeks an Executive Administrative Assistant III to provide high-level administrative support to the Chief of the Bureau of Investigation, Assistant Chief, and Bureau Commanders. This role operates in a fast-paced, confidential law enforcement environment, supporting multiple executive supervisors.

Ideal candidate will have strong interpersonal, verbal, and written communication, superb organizational skills, and proficiency in Microsoft Office and

Qualifications

• Four years of full-time equivalent highly responsible, and complex administrative assistant experience supporting executive-level professionals in a confidential environment.
• Bachelor's in public/business administration, management, or related field may substitute for one year of experience.
• General clerical experience is not qualifying; direct support to executive-level staff is required.

Responsibilities

• Compose correspondence, reports, and budget justifications; prepare summaries for command staff review.
• Type letters, reports, and agenda items from notes, drafts, or dictation.
• Serve as liaison between executive staff and divisions, other agencies, and the public.
• Screen mail, calls, and visitors, handling sensitive matters with discretion.
• Coordinate calendars, meetings, and travel for multiple supervisors.
• Maintain confidential personnel files and records with restricted access per policy and law.
• Disclose conflicts of interest and uphold professional boundaries.
• Handle confidential materials related to investigations and internal matters.

Skills

Interpersonal skills

Verbal communication

Written communication

Organizational skills

Microsoft Office

Calendar management

Meetings coordination

Decision making

Office procedures

Education

Bachelor's degree in public/business administration or related field may substitute for one year

Tools

Microsoft Outlook

Microsoft Office Suite

Job description

San Bernardino County District Attorney's Office is recruiting for an Executive Administrative Assistant III to provide high-level administrative and secretarial support to the Chief of the Bureau of Investigation, Assistant Chief, and Bureau Commanders (currently two, with a third anticipated). This position performs highly responsible and complex duties requiring a high level of confidentiality and discretion in a fast-paced, investigative law enforcement environment, supporting multiple executive-level supervisors simultaneously.

Key responsibilities will include:

• Composing written correspondence, reports, and budget justifications; preparing summaries of investigative activity, legislative updates, and administrative findings for command staff review.
• Facilitating day-to-day Bureau operations, including typing letters, reports, agenda items, and technical material from notes, drafts, or recorded dictation.
• Serving as liaison between the Chief, Assistant Chief, Commanders, other DA divisions, allied law enforcement agencies, and the public in situations requiring tact, judgment, and discretion.
• Screening mail, calls, and visitors — including sensitive law enforcement and personnel matters — to determine urgency and appropriate routing.
• Coordinating calendars, meetings, and travel arrangements across multiple command-level supervisors with competing priorities.
• Handling, maintaining, and safeguarding confidential peace officer personnel files and related records protected under the Public Safety Officers Procedural Bill of Rights Act (Government Code §§ 3300–3313) and Penal Code § 832.7, ensuring restricted access, proper storage, and appropriate handling of adverse comments, administrative investigation materials, and other sensitive personnel documentation in accordance with department policy and applicable confidentiality law.
• Maintains strict impartiality and professional boundaries in the performance of duties, and proactively discloses any actual or potential conflicts of interest — including personal or family relationships with Bureau personnel — that could compromise the confidentiality or integrity of command-level deliberations.
• Handling confidential material related to ongoing investigations, personnel actions, and internal Bureau matters with appropriate discretion.

This position serves in the Unclassified Service and at the pleasure of the appointing authority.

To review job-specific benefits, refer to: Summary of Benefits and the Exempt Compensation Ordinance.

The County also offers an alternative Modified Benefits Option (MBO) that provides a wage differential.

Conditions of Employment

Pre-Employment Process: Prior to appointment, applicants must pass a background investigation which includes verification of employment history and education, fingerprinting, physical exam, and drug screening.

Visa Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future.

Work Environment: Incumbents must operate with a high level of confidentiality and discretion when performing job duties.

Travel: Travel throughout the County may be required and employees will have to make provisions for such transportation.

Experience

Four (4) years of full-time equivalent highly responsible, and complex administrative assistant experience in support of a specified executive-level professional or administrative position(s) operating in a work environment that requires a high level of confidentiality and discretion where duties included collecting and analyzing information, drafting reports based upon data analysis and preparing agendas.

Substitution

Bachelor's in public/business administration, management, behavioral/social science, accounting/finance or other relevant field of study may substitute for one (1) year of the required administrative assistant experience.

IMPORTANT NOTE

General clerical experience is NOT considered qualifying. Qualifying experience is typically equivalent to providing direct support to a specified executive-level professional or administrative position(s) (e.g., Board Office, County Administrative Office, Chief Executive Officer, Agency Director, Department Head, Division Chief).

The ideal candidate will have

• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Proficiency with Microsoft Office Suite or related software, advanced level in Outlook.
• Ability to manage/support multiple executive level staff calendars.
• Ability to identify solutions to coordinate multiple stakeholders for meetings.
• Highly developed decision making, problem solving, and written communication skills.
• In-depth knowledge of modern office practices, methods, and procedures.

Equal Employment Opportunity (EEO) / Americans with Disabilities Act (ADA): San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, dedicated to ensuring equal employment opportunities for allemployees and applicants.

ADA Accommodation: If you have a disability and need accommodations during the testing process, please submit the Special Testing Accommodations Request Form (Download PDF) within one week of the recruitmentfiling deadline.

Veterans’ Preference: Eligible veterans and their spouses or widows/widowers who are not current County employees may receive additional Veterans' Preference points. For details and instructions on how to request these points, please refer to the Veterans' Preference Policy.

For more important details, review the Applicant Information and County Employment Process.