Sr Administrative Coordinator

Temple University; Philadelphia (Philadelphia County); On-site; USD 55,000 - 75,000; Full time

Job summary

Temple University’s Alzheimer Center seeks a Senior Administrative Coordinator to serve as the primary administrative and project partner to the Center Director. You will support strategic, financial, and day-to-day activities, coordinate complex projects and events, and liaison with faculty, trainees, staff, and external stakeholders.

Responsibilities include calendar management, travel planning, reports, and communications while maintaining confidential information and supporting strategic

Qualifications

• Bachelor’s degree and at least two years of progressive admin or executive support experience.
• Advanced proficiency with MS Office and related productivity software.
• Ability to manage complex calendars, projects, and deadlines in fast-paced settings.
• Strong written and verbal communication, including drafting and editing materials.
• Ability to handle confidential information with discretion and integrity.
• Demonstrated independence, initiative, and adaptability to evolving priorities.
• Excellent interpersonal skills for diverse stakeholders.

Responsibilities

• Provide comprehensive administrative support to the Center Director, including calendars, meetings, travel, reimbursements, reports, and briefing materials.
• Coordinate activities, travel, accommodations, and itineraries for leadership, visiting scholars, and speakers.
• Serve as liaison between the Center, Neural Sciences Department, and internal/external partners.
• Manage daily administrative operations including facilities, mail, supplies, and lab coordination.
• Plan and support conferences, seminars, workshops, and special events.
• Lead special projects, monitor timelines, and ensure objective delivery.
• Develop and maintain databases and performance metrics related to productivity and outcomes.

Skills

MS Office proficiency

Calendar management

Project coordination

Written and verbal communication

Discretion with confidential info

Independent work & initiative

Interpersonal collaboration

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Job description

Position Summary

The Senior Administrative Coordinator serves as the primary administrative, operational, and project management partner to the Alzheimer Center Director, providing high‑level support across the Center’s strategic, financial, research, and day‑to‑day activities. This role coordinates executive‑level administrative functions, manages complex projects and events, oversees operational workflows, and acts as a key liaison among faculty, trainees, staff, University departments, and external stakeholders.

Job Details

• This position requires a criminal history background check.

Required Education and Experience

• Bachelor’s degree and a minimum of two years of progressively responsible administrative or executive support experience. An equivalent combination of education and experience may be considered.

Required Skills and Abilities

• Advanced proficiency with Microsoft Office and other business productivity software, supporting administrative, operational, and project‑related activities.
• Demonstrated ability to manage complex calendars, coordinate projects and events, and effectively prioritize competing deadlines in a fast‑paced environment.
• Strong written and verbal communication skills, including drafting, editing, proofreading, and managing digital communications such as websites and social media platforms.
• Exceptional organizational skills, attention to detail, and ability to manage confidential and sensitive information with discretion.
• Proven ability to work independently, exercise sound judgment, take initiative, and adapt to changing priorities.
• Strong interpersonal skills with the ability to build and maintain effective working relationships with diverse internal and external stakeholders.

Preferred Skills and Abilities

• Experience working in an academic, research, healthcare, or nonprofit environment.

Essential Duties

• Provide comprehensive administrative support to the Center Director, including calendar management, meeting coordination, travel arrangements, reimbursements, correspondence, and preparation of reports, presentations, and briefing materials.
• Coordinate professional activities, travel, accommodations, and itineraries for Center leadership, faculty, visiting scholars, speakers, and guests.
• Serve as a primary liaison between the Center, the Department of Neural Sciences, Sr. Administrators, and internal/external stakeholders to ensure effective communication and timely follow‑up on Center initiatives.
• Manage daily administrative operations, including facility requests, mail services, office and laboratory supply procurement, phone inquiries, and coordination with University departments.
• Plan, coordinate, and support conferences, seminars, workshops, advisory board meetings, special events, and other Center‑sponsored activities, including logistics, catering, audiovisual support, speaker arrangements, and communications.
• Coordinate special projects and strategic initiatives, monitor timelines and deliverables, and ensure successful completion of assigned objectives.
• Manage Center equipment, shared resources, instrument scheduling systems, workflows, and operational functionality.
• Collaborate with Center leadership regarding operational planning, major purchases, software acquisitions, and resource management.
• Develop, maintain, and analyze databases and performance metrics related to Center productivity, trainee outcomes, research activities, and other key performance indicators.
• Collect, organize, and track Center outputs, including publications, presentations, patents, grants, seminars, and other scholarly and programmatic accomplishments.
• Prepare routine and adhoc reports, dashboards, and data analyses to support leadership decision‑making and institutional reporting requirements.
• Manage and update Center websites, digital content, social media platforms, listservs, and other communication channels in collaboration with communications teams.
• Prepare, edit, and distribute complex correspondence, reports, presentations, and confidential documents on behalf of Center leadership.
• Prepare research and academic administrative documents and maintain departmental records, databases, and tracking systems.
• Support the preparation and submission of reports and materials for the Dean’s Office and other institutional offices.
• Contribute to the strategic growth, operational effectiveness, and continuous improvement of the Center.
• Perform other duties as assigned.

Work Arrangement

This position is assigned a hybrid work arrangement (on‑campus and remote). The duration of this hybrid work arrangement is at the discretion of Temple University and the Department.

Equal Opportunity Employer Statement

Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University pledges not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information, or veteran status.