Administrative Assistant, Duke Aging Center

Duke Careers; Durham (NC); On-site; USD 38,000 - 48,000; Full time

Job summary

Duke Aging Center is seeking an Administrative Assistant to provide high-level administrative support to the Aging Center leadership team, including the Director and CAO. This in-person, full-time role requires discretion, independent judgment, and the ability to prioritize across a fast-paced academic environment.

The position entails calendar management, travel arrangements, gatekeeping duties, and collaboration with the Grants and Finance teams.

Qualifications

• Must maintain a high degree of discretion and independent judgment.
• Ability to manage competing priorities in a fast-moving academic environment.
• Strong organizational and communication skills.

Responsibilities

• Serve as the face of the Director's office; manage complex calendars; schedule appointments, meetings, and engagements; prepare materials and coordinate logistics.
• Handle travel arrangements for leadership, including flights, hotels, registrations, and reimbursements.
• Coordinate with Grants and Finance teams to assign cost codes for travel expenses; provide support to aging center leadership as needed.

Skills

Highly organized

Proactive

Detail-oriented

Discretion

Professionalism

Follow-through

Job description

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Administrative Assistant, Duke Aging Center

Work Arrangement: On-Site

Requisition Number: 272177

Regular or Temporary: Regular

Location: Durham, NC, US, 27710

Date: Jul 6, 2026

School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

Duke Aging Center – Administrative Assistant

Be You.

Duke School of Medicine’s Center for Aging is seeking an Administrative Assistant. This position will provide high-level administrative support to the Aging Center leadership team, including the Aging Center Director and Chief Administrative Officer (CAO). This position requires a high degree of discretion, independent judgment, and the ability to manage competing priorities across a complex, fast-moving academic environment. This is a full-time, in-person position. This role may occasionally require flexibility outside of normal business hours to support center events or time-sensitive matters; such instances are expected to be rare.

The ideal candidate is highly organized, proactive, detail-oriented, and thrives in a fast-paced environment where discretion, professionalism, and exceptional follow-through are essential.

Be Bold.

Work Performed:

• Serve as the face of the Director's office, greeting and welcoming visitors in a professional and warm manner. Manage complex calendars for the Director and CAO, using independent judgment to ensure time is aligned with priorities, key relationships, and leadership needs. Schedule appointments, meetings, and speaking engagements; supervise preparation of meeting materials and coordinate all logistics. Act as a trusted gatekeeper for time, information, and communications, ensuring appropriate prioritization and response. Proactively anticipate needs, mitigate risks, and resolve scheduling conflicts with minimal direction. Handle travel arrangements for the Director and CAO, including flight and hotel reservations, meeting registrations, and procurement card charges and reimbursements. Provide scheduling support to the broader Aging Center leadership team as needed. This role may occasionally require flexibility outside standard business hours to support center activities; such instances are expected to be infrequent. Work with the Grants Team and Finance Team to assign appropriate cost codes for travel expenses.