Executive Admin Assistant – Scheduling, Onboarding & Travel

Southwest Airlines; Annapolis (MD); On-site; USD 41,328 - 68,880; Full time

Benefits offered by this job

Health insurance

Retirement plans

Employee discounts

Job summary

Southwest Airlines is seeking an Administrative Assistant in Annapolis, MD to provide high‑level client support and managerial assistance. The role entails coordinating schedules, meetings, onboarding new hires, and maintaining office documentation.

You will work with senior staff to plan events, manage travel itineraries, and support various regulatory tasks while ensuring professionalism and discretion in handling confidential information.

Qualifications

• High school diploma, GED, or equivalent required.
• Minimum 2 years in administrative support or client-service roles; managerial assistance preferred.
• Excellent client-service communication; strong organizational and multitasking abilities.
• Experience with Microsoft Office (Word, Excel, PowerPoint, Outlook) and familiarity with new applications.
• Ability to handle confidential information with professionalism and discretion.
• Proactive problem-solving and innovative approach to daily tasks.
• Strong interpersonal skills, able to collaborate across teams and with leadership.
• Fluency in English and proficient PC/office equipment use.

Responsibilities

• Provide client assistance and managerial support to team members and executives.
• Oversee schedules, coordinate meetings, and support office culture initiatives.
• Assist with new hire onboarding and complete various regulatory tasks.
• Collaborate with senior staff to plan and execute division events.
• Maintain, review, and audit office documentation and correspondence.
• Submit cost reports and manage financial cycles as directed.
• Ensure accurate scheduling for travel itineraries and project timelines.
• Provide support to Sr. Administrative Assistants and perform additional duties as needed.

Skills

Client-service communication

Organizational skills

Multitasking abilities

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Southwest Airlines is seeking an Administrative Assistant in Annapolis, MD to provide high‑level client support and managerial assistance. The role entails coordinating schedules, meetings, onboarding new hires, and maintaining office documentation.

You will work with senior staff to plan events, manage travel itineraries, and support various regulatory tasks while ensuring professionalism and discretion in handling confidential information.