Executive Admin Assistant — Innovation & Exec Scheduling

Southwest Airlines; Austin (TX); On-site; USD 27,552 - 41,328; Full time

Job summary

Southwest Airlines in Austin, USA is seeking an Administrative Assistant to support executives, manage scheduling, and help with office operations in the Innovation Division.

The role includes coordinating social and employee engagement drives, handling time-off reporting, onboarding new staff, and maintaining a friendly office culture. A graduate education is preferred, with strong MS Office skills and customer-service excellence expected.

Qualifications

• Excellent customer service and professional communication.
• Strong office administration and scheduling skills.
• Ability to handle confidential information with discretion.
• Proactive, organized, and able to multitask effectively.
• Proficient with MS Word, Excel and PowerPoint.

Responsibilities

• Support executives with scheduling and travel arrangements.
• Assist with office operations and project coordination.
• Coordinate social and employee engagement activities.
• Manage time-off reporting and onboarding for new staff.
• Prepare clear correspondence and maintain records.

Skills

Customer service

Office administration

Professional communication

Scheduling

Time management

Documentation

Interpersonal skills

Multitasking

Education

Graduate

Tools

MS Word

MS Excel

MS PowerPoint

Job description

Southwest Airlines in Austin, USA is seeking an Administrative Assistant to support executives, manage scheduling, and help with office operations in the Innovation Division.

The role includes coordinating social and employee engagement drives, handling time-off reporting, onboarding new staff, and maintaining a friendly office culture. A graduate education is preferred, with strong MS Office skills and customer-service excellence expected.