Executive Admin Assistant — Remote Support & Data

U.S. Anesthesia Partners; Orlando (FL); On-site; USD 52,148,000 - 83,211,000; Full time

Job summary

US Anesthesia Partners is seeking an Administrative Assistant to support MSO and clinical operations, performing tasks from data entry to confidential communications. The role requires strong time management, organizational and communication skills, with the ability to train others in Microsoft Office and coordinate multiple projects.

The position offers a base hourly pay range and eligibility for a quarterly bonus based on performance.

Qualifications

• Strong time management, prioritization, and multitasking skills.
• Excellent organizational skills and knowledge of office management.
• Experience preparing and presenting information to senior executives.
• Superior oral and written communication skills.
• Professional appearance and diplomacy in high-pressure situations.
• Computer savvy with standard office equipment.
• Proficient in Microsoft Office Suite with training ability.
• Highly collaborative with leadership, staff, physicians, and vendors.
• Knowledge of organization policies, procedures, and systems.
• Ability to identify and resolve problems.
• Ability to gather and report information.
• Ability to work independently with limited supervision.
• Typing at least 60 wpm.
• Proficient with GoToMeeting, Teams, or Zoom.
• Ability to communicate remotely and provide strong customer service.
• Knowledge of hospital/physician business office procedures preferred.
• Ability to exercise initiative and maintain confidentiality.

Responsibilities

• Provides administrative support for clinical or non-clinical leadership.
• Assists with administrative tasks, data entry, and analysis, and document management.
• Performs data entry, tracking, and analysis.
• Handles confidential and critical information.
• Answers the telephone, screens calls, and directs inquiries.
• Files correspondence, records, reports, and minutes.
• Processes mail and prioritizes correspondence for executives.
• Provides back-up support for other administrative personnel.
• Coordinates projects, workflow, and delegated tasks to deadlines.
• Coordinates office support services including purchasing and facilities.
• Assists with special projects related to practice growth and development.

Skills

Time management & multitasking

Organization

Executive communication

Written communication

Professional demeanor

Computer literacy

Microsoft Office Suite

Collaboration with leadership

Policies & procedures knowledge

Problem solving

Data gathering & reporting

Independence with supervision

Typing 60 wpm

Virtual meeting software

Remote communication

Customer service

Healthcare/physician office knowledge

Tools

Microsoft Office Suite

Video conferencing software (GoToMeeting, Teams, Zoom)

Job description

US Anesthesia Partners is seeking an Administrative Assistant to support MSO and clinical operations, performing tasks from data entry to confidential communications. The role requires strong time management, organizational and communication skills, with the ability to train others in Microsoft Office and coordinate multiple projects.

The position offers a base hourly pay range and eligibility for a quarterly bonus based on performance.