Administrative Assistant - On Site

U.S. Anesthesia Partners; Orlando (FL); On-site; USD 52,148,000 - 83,211,000; Full time

Job summary

US Anesthesia Partners is seeking an Administrative Assistant to support MSO and clinical operations, performing tasks from data entry to confidential communications. The role requires strong time management, organizational and communication skills, with the ability to train others in Microsoft Office and coordinate multiple projects.

The position offers a base hourly pay range and eligibility for a quarterly bonus based on performance.

Qualifications

• Strong time management, prioritization, and multitasking skills.
• Excellent organizational skills and knowledge of office management.
• Experience preparing and presenting information to senior executives.
• Superior oral and written communication skills.
• Professional appearance and diplomacy in high-pressure situations.
• Computer savvy with standard office equipment.
• Proficient in Microsoft Office Suite with training ability.
• Highly collaborative with leadership, staff, physicians, and vendors.
• Knowledge of organization policies, procedures, and systems.
• Ability to identify and resolve problems.
• Ability to gather and report information.
• Ability to work independently with limited supervision.
• Typing at least 60 wpm.
• Proficient with GoToMeeting, Teams, or Zoom.
• Ability to communicate remotely and provide strong customer service.
• Knowledge of hospital/physician business office procedures preferred.
• Ability to exercise initiative and maintain confidentiality.

Responsibilities

• Provides administrative support for clinical or non-clinical leadership.
• Assists with administrative tasks, data entry, and analysis, and document management.
• Performs data entry, tracking, and analysis.
• Handles confidential and critical information.
• Answers the telephone, screens calls, and directs inquiries.
• Files correspondence, records, reports, and minutes.
• Processes mail and prioritizes correspondence for executives.
• Provides back-up support for other administrative personnel.
• Coordinates projects, workflow, and delegated tasks to deadlines.
• Coordinates office support services including purchasing and facilities.
• Assists with special projects related to practice growth and development.

Skills

Time management & multitasking

Organization

Executive communication

Written communication

Professional demeanor

Computer literacy

Microsoft Office Suite

Collaboration with leadership

Policies & procedures knowledge

Problem solving

Data gathering & reporting

Independence with supervision

Typing 60 wpm

Virtual meeting software

Remote communication

Customer service

Healthcare/physician office knowledge

Tools

Microsoft Office Suite

Video conferencing software (GoToMeeting, Teams, Zoom)

Job description

Overview

The Administrative Assistant performs administrative duties for MSO and clinical operations as required which may include a combination of various support functions including but not limited to details of critical/confidential nature, multi-tasking at various levels of support and providing direct communication, as needed, internally and externally to the company in support of the leader and/or team.

The base pay estimate for this role is $18.17 - $29.04 hourly. The final offer will depend on the skills, experience, and qualifications of the selected candidate. This range is for base pay only and does not include bonuses or other compensation. This position is eligible for a quarterly bonus. Bonuses are not guaranteed and are awarded based on company and individual performance.

Job Highlights

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provides administrative support for clinical or non-clinical leadership.
• Assists with administrative tasks, data entry, and analysis, as well as document management.
• Performs data entry, tracking, and analysis.
• Handles details of confidential and critical nature.
• Answers the telephone, screens calls, and refers callers and visitors to the appropriate individual. Answers inquiries requiring standard answers.
• Files correspondence, records, reports, and minutes.
• Processes incoming and outgoing mail; opens, sorts, and prioritizes correspondence for executives.
• Provides and coordinates back-up support for other administrative personnel as needed.
• Coordinates projects, workflow, and follow up on delegated tasks to ensure progress to deadlines.
• Coordinates various office support services including purchasing and facilities management.
• Assists with special projects as requested relating to practice growth and development.

Qualifications

KNOWLEDGE/SKILLS/ABILITIES (KSAs):

• Strong time management, prioritization, and multitasking skills with the ability to manage multiple projects efficiently and meet deadlines.
• Excellent organizational skills, including knowledge of office management practices and secretarial procedures.
• Proven experience preparing and presenting information to senior executives.
• Superior oral and written communication skills; knowledge of grammar, spelling, and punctuation to type from draft copy, review and edit reports, and correspondence.
• Professional appearance and demeanor with a high level of composure, diplomacy, and resilience when managing sensitive or high-pressure situations.
• Computer savvy and familiar with standard office equipment.
• Strongly proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel) with the ability to train others.
• Highly collaborative nature, including the ability to work effectively and independently with executive leadership, staff, physicians, vendors, clients, and external customers.
• Working knowledge of organization policies, procedures, and systems.
• Ability to identify and resolve problems.
• Ability to gather and report information.
• Ability to work independently with limited supervision.
• Ability to type at least 60 wpm.
• Proficient in electronic meeting software (GoToMeeting, Microsoft Teams, or Zoom).
• Ability to perform work and maintain communication remotely.
• Strong customer service skills.
• Knowledge of hospital setting and physician business office procedures preferred.
• Ability to exercise a degree of initiative, good judgment, and maintain a high level of confidentiality.

*The physical demands described here are representative of those that may need to be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Occasional Standing
• Occasional Walking
• Frequent Sitting
• Frequent hand, finger movement
• Use office equipment (in office or remote)
• Communicate verbally and in writing

US Anesthesia Partners, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability (physical or mental), family medical history or genetic information, political affiliation, military service, or other non-merit based factors.