Executive Admin Assistant (Remote + Flexible)

Beyond International Group; Irvine (CA); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k)

401(k) matching

Life insurance

Disability insurance

Flexible scheduling

Tuition reimbursement

Job summary

Beyond International Group is seeking an Executive Administrative Assistant to support senior leadership in a fast-paced remote environment, coordinating calendars, travel, and communications.

This role requires a proactive, detail-oriented self-starter who can manage confidential information and adapt to changing priorities.

Remote position with competitive benefits including health, dental, vision, 401(k), and flexible scheduling.

Qualifications

• 2-5 years of proven experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior-level management.
• Resume-verifiable experience managing complex calendars and coordinating extensive travel itineraries.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and virtual collaboration tools (Zoom, Teams, etc.).
• Experience in drafting professional correspondence and preparing high-quality documents.
• Strong organizational skills with the ability to prioritize tasks and manage time effectively in a remote setting.
• Comfort working in a remote position with minimal supervision and the ability to adapt to changing priorities.

Responsibilities

• Manage and coordinate complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
• Serve as the primary point of contact for internal and external communications, including screening calls, managing emails, and drafting correspondence.
• Prepare and edit documents, reports, presentations, and spreadsheets for executive review.
• Coordinate logistics for meetings, conferences, and events, including preparing agendas, taking minutes, and following up on action items.
• Assist with project management and special initiatives, ensuring deadlines are met and deliverables are completed.
• Process expense reports and manage administrative budgets.
• Maintain and organize digital files, records, and office systems.
• Support the leadership team with ad-hoc tasks to facilitate business growth and operational efficiency.

Skills

Calendar management

Executive support

Communication

Remote work

Travel coordination

Tools

Microsoft Office

Zoom

Teams

Job description

Beyond Wealth Management is on a mission to supercharge the alternative investment marketplace. We deploy the latest financial technology to design investment structures with the goal of reducing volatility while providing possible hedges against downsides during times of instability. We are continuously adopting new tech to deliver higher yields, expand access to alternative investments, and improve liquidity during the exposure period. We strive to make the markets more transparent, risk more controllable, and portfolio design more efficient to help our clients grow and preserve their wealth.

Job Description

This is a remote position.

ABOUT COMPANY

Beyond International Group is on a mission to supercharge the alternative investment marketplace. Using financial technology and disciplined investment structuring, the firm works to reduce volatility, support downside protection during periods of instability, and improve access to alternative investments with stronger liquidity and higher-yield potential.

The company operates at the intersection of financial services, investment management, and real estate. As a lean team, Beyond International Group offers the chance to work closely with decision-makers, contribute to a growing platform, and help build more transparent, risk-controlled investment operations as the business expands.

POSITION OVERVIEW

We are seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership in a fast-paced, remote environment. This role is critical to ensuring the smooth operation of daily activities, managing complex schedules, and facilitating communication across the organization. The ideal candidate is a self-starter with exceptional attention to detail, capable of anticipating needs and handling confidential information with discretion. This position offers the flexibility of remote work and is perfect for someone who thrives in a growth-oriented, entrepreneurial setting.

ROLE & RESPONSIBILITIES

• Manage and coordinate complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
• Serve as the primary point of contact for internal and external communications, including screening calls, managing emails, and drafting correspondence.
• Prepare and edit documents, reports, presentations, and spreadsheets for executive review.
• Coordinate logistics for meetings, conferences, and events, including preparing agendas, taking minutes, and following up on action items.
• Assist with project management and special initiatives, ensuring deadlines are met and deliverables are completed.
• Process expense reports and manage administrative budgets.
• Maintain and organize digital files, records, and office systems.
• Support the leadership team with ad-hoc tasks to facilitate business growth and operational efficiency.

Requirements

2-5 years of proven experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior-level management.

Resume-verifiable experience managing complex calendars and coordinating extensive travel itineraries.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and virtual collaboration tools (Zoom, Teams, etc.).

Experience in drafting professional correspondence and preparing high-quality documents.

Strong organizational skills with the ability to prioritize tasks and manage time effectively in a remote setting.

Comfort working in a remote position with minimal supervision and the ability to adapt to changing priorities.

WHAT WE OFFER

• Health insurance, dental insurance, and vision insurance.
• Paid time off, 401(k), and 401(k) matching.
• Life insurance and disability insurance.
• Flexible scheduling and tuition reimbursement.