Executive Admin Assistant — On-Site Support for Senior Leaders

Futura Identities; Philadelphia (Philadelphia County); On-site; USD 45,000 - 70,000; Full time

Job summary

Futura Identities, a Philadelphia-based branding and signage solutions provider, seeks an Executive Administrative Assistant to support senior leadership and ensure smooth daily operations. This full-time, on-site role requires coordinating calendars, meetings, travel, and communications across departments.

You will manage emails, prepare reports and presentations, and maintain records while handling confidential information in a fast-paced environment.

Qualifications

• Experience supporting senior leaders or management.
• Professional phone etiquette and clear written/verbal communication.
• Solid clerical skills: filing, data entry, document prep, basic office software.
• Excellent organizational and time management abilities.
• On-site work in Philadelphia, PA.
• Experience in small business, manufacturing, construction, or design environments preferred.
• High school diploma required; associate or bachelor’s degree preferred.

Responsibilities

• Manage calendars and schedule meetings for senior leadership.
• Coordinate travel arrangements and prepare itineraries.
• Handle phone calls and emails; prepare reports and presentations.
• Maintain records and files; assist with data entry and document formatting.
• Support clerical tasks including data entry and office supply management.
• Track deadlines, prepare meeting agendas and minutes, and facilitate cross‑department communication.

Skills

Executive support

Calendar management

Communication

Data entry

Office software

Education

High school diploma

AA/BA preferred

Job description

Futura Identities, a Philadelphia-based branding and signage solutions provider, seeks an Executive Administrative Assistant to support senior leadership and ensure smooth daily operations. This full-time, on-site role requires coordinating calendars, meetings, travel, and communications across departments.

You will manage emails, prepare reports and presentations, and maintain records while handling confidential information in a fast-paced environment.