Executive Assistant to CEO | In-Office Philly Growth Ops

Signarama Austin; Philadelphia (Philadelphia County); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Insurance

Paid holidays

PTO

Sick/personal days

Job summary

Futura Identities in Philadelphia, PA is seeking an Executive Assistant/Office Administrator to support the CEO and small office team. The role combines executive support with shop administration, helping create and document systems as the company grows.

You will manage the CEO’s calendar and inbox, book travel, and keep projects on schedule. You will also order supplies, work with vendors, and document core office processes to build stronger structure.

Qualifications

• Strong written communication is required.
• Calendar management and inbox management experience.
• Ability to track follow-ups and keep projects on schedule.
• Discretion with confidential information.

Responsibilities

• Manage the CEO’s calendar and inbox.
• Book travel and prepare for meetings.
• Track follow-ups and keep projects and people on schedule.
• Order supplies and work with vendors.
• Keep supply tracking current.
• Document office processes as the company puts more structure in place.

Skills

Strong written communication

Calendar management

Inbox management

Project tracking

Discretion with confidential info

Tools

Google Workspace

Microsoft Office

Job description

Futura Identities in Philadelphia, PA is seeking an Executive Assistant/Office Administrator to support the CEO and small office team. The role combines executive support with shop administration, helping create and document systems as the company grows.

You will manage the CEO’s calendar and inbox, book travel, and keep projects on schedule. You will also order supplies, work with vendors, and document core office processes to build stronger structure.