Executive Assistant to CEO - In-Office, Philadelphia

Signarama; Philadelphia (Philadelphia County); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Insurance

Paid holidays

PTO

Sick/personal days

Job summary

Futura Identities, operating under Signage.com, is seeking an in-office Executive Assistant to support the CEO and small office team. The role blends executive support with shop administration, and you will help create and document core processes while maintaining day-to-day operations.

The ideal candidate is organized, communicates clearly, and can manage competing priorities. Sign-industry familiarity is a plus, with full in-office hours in Philadelphia, PA.

Qualifications

• Experience as executive or administrative assistant (internships and part-time office work count).
• Strong written communication skills.
• Comfort with Google Workspace or Microsoft Office.
• Ability to handle confidential information.
• Reliable transportation to the office.

Responsibilities

• Manage the CEO’s calendar and inbox.
• Book travel and prepare for meetings.
• Track follow-ups and keep projects and people on schedule.
• Order supplies and work with vendors.
• Document office processes as the company puts more structure in place.
• Take over calendar and inbox fully in the first 90 days.

Skills

Calendar management

Inbox management

Written communication

Organizational skills

Confidential information handling

Transportation

Tools

Google Workspace

Microsoft Office

Job description

Futura Identities, operating under Signage.com, is seeking an in-office Executive Assistant to support the CEO and small office team. The role blends executive support with shop administration, and you will help create and document core processes while maintaining day-to-day operations.

The ideal candidate is organized, communicates clearly, and can manage competing priorities. Sign-industry familiarity is a plus, with full in-office hours in Philadelphia, PA.