Executive Admin Assistant, Inclusion & Belonging

University of Illinois at Urbana-Champaign; Urbana (IL); On-site; USD 78,000 - 82,000; Full time

Benefits offered by this job

Health, Dental, Vision, Life Insurance

Retirement Plan

Paid time Off

Job summary

University of Illinois at Urbana-Champaign seeks an Administrative Assistant in Student Success, Inclusion & Belonging to support the Associate Vice Chancellor for SSIB. You will handle budgeting, expenditures, and daily office operations while ensuring compliance with university policies.

The role requires strong organizational and communication skills, confidentiality, and effective liaison across departments. Salary ranges from $78,000 to $82,000 for a 12-month, full-time appointment.

Qualifications

• High school graduation or equivalent.
• 5 years of combined college coursework or related experience as detailed (business, finance, accounting or related field).
• Master's degree or higher equals four years in the experience table.
• Progressively more responsible experience including supervision and office management.

Responsibilities

• Provide executive support, calendaring, and time management.
• Assist with budget preparation and monitor expenditures; manage multiple fund accounts.
• Oversee daily office operations and implement administrative strategies.
• Coordinate staff training and serve as liaison with internal/external units.
• Respond to inquiries with discretion and maintain confidential information.

Skills

Knowledge of university policies

Discretion with confidential info

Excellent communication

Decision making

Office administration

Education

High school diploma or equivalent

Bachelor's degree or higher

Master's degree or higher

Tools

BANNER

My UI Financials

Eddie

P-Card

T-card

Emburse

Facilities & Services

iBuy

Microsoft Word

Outlook

Excel

Webtools

FormBuilder

Job description

University of Illinois at Urbana-Champaign seeks an Administrative Assistant in Student Success, Inclusion & Belonging to support the Associate Vice Chancellor for SSIB. You will handle budgeting, expenditures, and daily office operations while ensuring compliance with university policies.

The role requires strong organizational and communication skills, confidentiality, and effective liaison across departments. Salary ranges from $78,000 to $82,000 for a 12-month, full-time appointment.