Administrative Assistant, SSIB: Impact & Operations

Laseagrant; Urbana (IL); On-site; USD 78,000 - 82,000; Full time

Job summary

University of Illinois Urbana-Champaign seeks an Administrative Assistant - Student Success, Inclusion and Belonging (SSIB) to support the Associate Vice Chancellor. The role covers calendars, budgets, and daily office operations within a large public university.

Responsibilities include budgeting, journal vouchers, staff training, and serving as liaison to faculty, students, staff, and external partners, with confidentiality and policy awareness as core requirements.

Qualifications

• High school diploma or equivalent; up to 60/120/ etc. relevant coursework may count toward years of experience.
• Experience in professional roles with increasing responsibility, including staff supervision and office operations.
• Ability to interpret university policies and manage confidential information.

Responsibilities

• Provide executive support, calendaring, and time management for the AV Chancellor for SSIB.
• Assist with budget preparation, monitoring expenditures, and process requisitions and journal vouchers.
• Manage day-to-day office operations and supervise administrative support staff as needed.
• Coordinate trainings on policies and procedures; act as liaison with faculty, students, staff and external partners.
• Maintain files and reporting (Space, Fiscal Controls, USC Access Review, etc.).
• Represent SSIB in meetings and committees; perform other duties as assigned.

Skills

University policy navigation

Discretion with confidential info

Communication skills

Deadline-driven

Office administration

Education

High school diploma or equivalent plus college coursework options

Tools

Banner

My UI Financials

Eddie

P-Card

T-card

Emburse

iBuy

Facilities & Services

UI enterprise apps

Job description

University of Illinois Urbana-Champaign seeks an Administrative Assistant - Student Success, Inclusion and Belonging (SSIB) to support the Associate Vice Chancellor. The role covers calendars, budgets, and daily office operations within a large public university.

Responsibilities include budgeting, journal vouchers, staff training, and serving as liaison to faculty, students, staff, and external partners, with confidentiality and policy awareness as core requirements.