Administrative Coordinator: Student Success & Belonging

Corn Refiners Association; Urbana (IL); On-site; USD 65,000 - 90,000; Full time

Job summary

Corn Refiners Association seeks an administrative leader to support the Associate Vice Chancellor for SSIB with executive calendar management, budgeting oversight, and complex office operations. The role also covers training, policy coordination, and serving as a liaison to faculty, staff, and external partners.

The position emphasizes confidentiality, policy compliance, and collaborative problem solving across Student Affairs and SSIB, with responsibilities spanning financial controls, vendor

Responsibilities

• Provide executive support, calendaring, and time management for the Associate Vice Chancellor for SSIB, performing duties as required to respond to Student Affairs and University Administrative and fiduciary requirements.
• Provide back up support and calendaring for the Assistant Vice Chancellor for SSIB.
• Assist with budget preparation and monitoring, oversee expenditures, reconcile transactions, manage multiple fund accounts, and make purchases using p-card, t-card, Banner requisition or iBuy. Review contracts and submit requisitions; prepare journal vouchers and financial reports; ensure compliance with policies.
• Manage day-to-day office operations; recommend administrative strategies; provide backup support; serve as Unit Security contact and backup Card Manager for SSIB; liaise with Facilities for maintenance and projects.
• Oversee training for administrative staff within SSIB; coordinate regular training meetings on university policies and procedures; act as resource person for staff of external units.
• Act as liaison between SSIB and faculty, students, staff, and community representatives; handle confidential issues; answer inquiries via phone, email, walk-ins; refer to appropriate offices.
• Maintain files containing office reports; represent the Associate Vice Chancellor for SSIB in meetings and committees; perform other duties as assigned.

Job description

Corn Refiners Association seeks an administrative leader to support the Associate Vice Chancellor for SSIB with executive calendar management, budgeting oversight, and complex office operations. The role also covers training, policy coordination, and serving as a liaison to faculty, staff, and external partners.

The position emphasizes confidentiality, policy compliance, and collaborative problem solving across Student Affairs and SSIB, with responsibilities spanning financial controls, vendor