Administrative Assistant, Global Board Engagement

theirc; New York (NY); On-site; USD 55,000 - 70,000; Full time

Job summary

The International Rescue Committee (IRC) in New York seeks an exceptionally detail-oriented Administrative Assistant to support the Global Board Engagement team. You will manage materials, schedules, records, and communications with discretion, and collaborate with the President's Office and leadership to ensure accurate, timely board operations.

Responsibilities include taking minutes, coordinating meeting logistics, producing internal bulletins and external newsletters, and maintaining

Qualifications

• Bachelor's degree preferred, but not required.
• 3 years of relevant work experience in a fast-paced environment.
• Prior experience working as an administrative assistant.
• Experience working in nonprofit development and with high-net-worth individuals a plus.
• Experience with database platforms, such as Salesforce, a plus.

Responsibilities

• Attend and take minutes for four to six Board committees, each meeting three to four times a year.
• Coordinate annual committee and Board meeting schedules, orientation sessions, and ad hoc meetings.
• Provide day-of logistical support at quarterly in-person Board meetings, and arrange rooms and IT for internal and external meetings.
• Produce the monthly internal Bulletin for fundraising staff and the external monthly newsletter for Board and Advisors, and coordinate related internal updates.
• Track candidates for the Nominating & Governance Committee as they move through the pipeline, maintaining accurate, confidential records.
• Keep Board and Advisors contact information, activity records, and campaigns current in Salesforce, and maintain email distribution lists and team materials in RescueNet and Box.
• Handle purchase requests, the team credit card, expense reports, and invoices.
• Support ad hoc Board related projects and perform other administrative and job-related duties as assigned.

Skills

Attention to detail

Highly organized

Logistics management

Discretion

Communication

Education

Bachelor's degree preferred

Tools

Salesforce

RescueNet

Box

Job description

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

Background/IRC Summary

Founded in 1933 at the request of Albert Einstein, the International Rescue Committee (IRC) is a leading global humanitarian organization in roughly 40 countries and in 25 cities in the United States. The IRC responds to the world's worst humanitarian crises, helping people whose lives and livelihoods are shattered by conflict and disaster to recover and regain control of their futures.

As the IRC approaches its 100th year of service in 2033, we remain passionate about ensuring that the impact of our programs and the influence of our ideas empower people caught in crisis to make lasting change in their lives. The President's Office supports the IRC to deliver on its mission through strategic and focused organization-wide priority setting and delivery. The External Relations (ER) department raises revenue and the profile of the IRC, enabling the organization to respond to the world's worst humanitarian crises and help people to survive and rebuild their lives. Within ER, the Global Board Engagement team is directly responsible for all Board practices, engagement, and strategy for the Board of Directors and Advisors (B&A) for IRC, Inc.

Job Overview

The Global Board Engagement team supports IRC's Global Board of Directors and Board of Advisors. We are looking for an assistant who is exceptionally detail-oriented and highly organized, with a proven track record of managing complex logistics and information accurately. Board work depends on materials, schedules, records, and communications being accurate, timely, and handled with discretion. You will work closely with the President's Office and with internal and external leadership, and you will see how your work contributes to IRC's broader operations and programs. The right person will be deeply committed to IRC's mission of helping people whose lives are shattered by conflict and disaster to survive, recover, and gain control of their future.

Responsibilities

• Committee support: Attend and take minutes for four to six Board committees, each meeting three to four times a year. Prepare minutes for external sharing and condense them into two-page summaries for the Board of Directors.
• Scheduling and meeting logistics: Coordinate annual committee and Board meeting schedules, orientation sessions, and ad hoc meetings with internal and external leadership. Provide day-of logistical support at quarterly in-person Board meetings, and arrange rooms and IT for internal and external meetings.
• Communications: Produce the monthly internal Bulletin for fundraising staff who partner with Board and Advisors members and the external monthly newsletter for Board and Advisors, and coordinate related internal updates as needed.
• Candidate tracking: Track candidates for the Nominating & Governance Committee as they move through the pipeline, maintaining accurate, confidential records.
• Data and records: Keep Board and Advisors contact information, activity records, and campaigns current in Salesforce, and maintain email distribution lists and team materials in RescueNet and Box.
• Finance administration: Handle purchase requests, the team credit card, expense reports, and invoices.
• Additional Duties: Support ad hoc Board related projects and perform other administrative and job-related duties as assigned.

Key Working Relationships

Position reports to: Director of Global Board Engagement.

Internal: Works closely with departments across the organization. Key stakeholders include the President/CEO; Executive Board Assistants; the Vice President, Philanthropy; and other Leadership staff across the organization.

External: various members of the Board of Directors and Advisors; others as relevant.

Work / Educational Experience

• Bachelor's degree preferred, but not required.
• 3 years of relevant work experience in a fast-paced environment, with gradually increasing responsibilities and a track record of high performance.
• Prior experience working as an administrative assistant.
• Experience working in a non-profit business development department a plus.
• Experience working with high net-worth individuals and/or senior partners a plus.
• Experience working with database platforms, such as Salesforce, a plus.