Global Board Engagement Administrator

theirc; New York (NY); On-site; USD 55,000 - 70,000; Full time

Job summary

The International Rescue Committee (IRC) in New York seeks an exceptionally detail-oriented Administrative Assistant to support the Global Board Engagement team. You will manage materials, schedules, records, and communications with discretion, and collaborate with the President's Office and leadership to ensure accurate, timely board operations.

Responsibilities include taking minutes, coordinating meeting logistics, producing internal bulletins and external newsletters, and maintaining

Qualifications

• Bachelor's degree preferred, but not required.
• 3 years of relevant work experience in a fast-paced environment.
• Prior experience working as an administrative assistant.
• Experience working in nonprofit development and with high-net-worth individuals a plus.
• Experience with database platforms, such as Salesforce, a plus.

Responsibilities

• Attend and take minutes for four to six Board committees, each meeting three to four times a year.
• Coordinate annual committee and Board meeting schedules, orientation sessions, and ad hoc meetings.
• Provide day-of logistical support at quarterly in-person Board meetings, and arrange rooms and IT for internal and external meetings.
• Produce the monthly internal Bulletin for fundraising staff and the external monthly newsletter for Board and Advisors, and coordinate related internal updates.
• Track candidates for the Nominating & Governance Committee as they move through the pipeline, maintaining accurate, confidential records.
• Keep Board and Advisors contact information, activity records, and campaigns current in Salesforce, and maintain email distribution lists and team materials in RescueNet and Box.
• Handle purchase requests, the team credit card, expense reports, and invoices.
• Support ad hoc Board related projects and perform other administrative and job-related duties as assigned.

Skills

Attention to detail

Highly organized

Logistics management

Discretion

Communication

Education

Bachelor's degree preferred

Tools

Salesforce

RescueNet

Box

Job description

The International Rescue Committee (IRC) in New York seeks an exceptionally detail-oriented Administrative Assistant to support the Global Board Engagement team. You will manage materials, schedules, records, and communications with discretion, and collaborate with the President's Office and leadership to ensure accurate, timely board operations.

Responsibilities include taking minutes, coordinating meeting logistics, producing internal bulletins and external newsletters, and maintaining