EXECUTIVE ADMIN ASSISTANT Full Time Days

etch; Knoxville (TN); On-site; USD 42,000 - 65,000; Full time

Job summary

etch in Knoxville, TN, is seeking an Executive Administrative Assistant to support senior management. You will be the main contact for external inquiries and manage complex schedules, meeting minutes, and expense reports.

This role requires strong communication, independence, and a proactive approach, with occasional after-hours support for special events; proficiency in MS Office and PowerPoint is essential.

Qualifications

• 3-5 years of progressive support responsibilities or duties that translate into Exec Admin role.
• Excellent oral and written communication skills.
• Service oriented.
• Able to work independently.
• Is proactive and makes routine decisions independently.
• Must have above average problem solving skills.
• Able to take meeting minutes in a summary format.
• Excellent organizational, time management and customer service skills.
• Proficient in MS Office, Outlook, Excel and PowerPoint, Adobe and other computer applications.

Responsibilities

• Provides all level of support including being the main point of contact for all outside inquiries.
• Manages all schedule/meeting activities including minutes, expense reports, presentation creation and other duties as assigned.
• Role will be required to perform tasks outside of normal business hours for specific events.
• May support additional Director's within service line.

Skills

Communication

Customer service

Independent work

Proactive

Problem solving

Meeting minutes

Time management

Organization

MS Office

Adobe

Education

High School/GED

Associate/Bachelor's - Preferred

Tools

MS Office

Outlook

Excel

PowerPoint

Adobe

Job description

BASIC PURPOSE OF THE JOB

Serves as the Executive Administrative Assistant to a member(s) of the senior management team. Provides all level of support including being the main point of contact for all outside inquiries. Manages all schedule/meeting activities including minutes, expense reports, presentation creation and other duties as assigned. Role will be required to perform tasks outside of normal business hours for specific events.

REPORTS TO

• Member(s) of Senior Management team

JOB REQUIREMENTS

• Supervisory Responsibilities: No
• Minimum Education: As of 01-01-24 High School/GED required
• Degree: Associates/Bachelors - Preferred
• License/Certification Required: NA
• Minimum Work Experience: 3-5 years of progressive support responsibilities or duties that translate into Exec Admin role.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• Excellent oral and written communication skills
• Service oriented
• Able to work independently
• Is proactive and makes routine decisions independently
• Must have above average problem solving skills
• Able to take meeting minutes in a summary format
• Excellent organizational, time management and customer service skills
• Proficient in MS Office, Outlook, Excel and PowerPoint, Adobe and other computer applications

DUTIES AND RESPONSIBILITIES

• Provides all level of support including being the main point of contact for all outside inquiries.
• Manages all schedule/meeting activities including minutes, expense reports, presentation creation and other duties as assigned.
• Role will be required to perform tasks outside of normal business hours for specific events.
• May support additional Director's within service line

PHYSICAL REQUIREMENTS

Light lifting, pushing and pulling is required for 10-20 lbs occasionally and frequent moving of objects of less than 10 lbs is required. Frequent sitting with some walking, standing, squatting, bending and reaching is required. Keyboard/computer use and/or repetitive motions may be required.

Come work where you can make a difference every day.