Executive Admin Assistant for Partners - Accounting Firm

HBE LLP; Lincoln (NE); On-site; USD 38,000 - 48,000; Full time

Job summary

HBE LLP in Lincoln, Nebraska, is seeking an Administrative Assistant to provide entry-level professional administrative support to partners, managers, and firm professionals. This role covers daily administrative activities, scheduling, record maintenance, and contributes to a positive, professional client experience.

Duties include preparing correspondence, reports, and meeting materials; assisting with client meeting preparation and follow-up; maintaining electronic and physical client files;

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• 1–3 years of administrative, customer service, hospitality, or office experience preferred.
• Experience supporting professionals, managers, or teams preferred.
• Experience in public accounting, professional services, or a similar environment preferred.

Responsibilities

• Provide administrative support to partners, managers, and client service teams
• Prepare correspondence, reports, presentations, and meeting materials
• Assist with client meeting preparation and follow-up activities
• Maintain electronic and physical client records and administrative files
• Support engagement-related administrative activities during deadlines including client communication
• Assist with client communications, mailings, and document preparation
• Track deadlines, tasks, and administrative priorities
• Maintain confidentiality of client and employee information
• Provide exceptional service to internal and external stakeholders
• Maintain confidentiality of sensitive client and firm information

Skills

Strong organizational skills

Time management

Professional communication

Attention to detail

Microsoft Office proficiency

Team collaboration

Adaptability

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Office

Project management software

Job description

HBE LLP in Lincoln, Nebraska, is seeking an Administrative Assistant to provide entry-level professional administrative support to partners, managers, and firm professionals. This role covers daily administrative activities, scheduling, record maintenance, and contributes to a positive, professional client experience.

Duties include preparing correspondence, reports, and meeting materials; assisting with client meeting preparation and follow-up; maintaining electronic and physical client files;