Executive Admin – Acquisitions Support (Remote Fridays)

Rite Corporation; McLean (VA); On-site; USD 50,000 - 70,000; Full time

Job summary

Capital Automotive Real Estate Services in McLean, VA is seeking an experienced Administrative Assistant/Office Manager to support the President & COO and the Acquisitions team. You will manage day-to-day administrative tasks, coordinate travel, calendar activities, and ensure accurate reporting of LOIs, meetings, and budgets.

The role requires strong Microsoft Office skills, comfort with Salesforce, and the ability to produce ad hoc reports and charts.

Qualifications

• Previous Administrative Assistant experience with strong organizational, written, verbal communication and computer skills required.
• Executive support is a plus.
• Ability to multi-task with keen attention to detail and proficiency in MS Office and Salesforce.

Responsibilities

• Book and manage travel arrangements for executives.
• Assist with calendar management.
• Review and reconcile expenses for report submission.
• Manage subscriptions and memberships (Auto News, Banks Reports, AICPA, NADC, etc.).
• Ensure proper tracking of client and prospect meetings.
• Prepare hardcopy presentation materials and assist with board data as it relates acquisitions updates.
• Oversee team calendar, event attendance, and sponsor coordination.
• Attend team meetings and organize workload updates weekly.
• Manage LOI distribution and Salesforce records; assist with deal summaries.
• Produce weekly, monthly, and quarterly reports including LOI tracking and budgets.
• Assist with expense report reconciliation and marketing material updates.
• Maintain company website updates and bios for Acquisition team members.
• Prepare and post content, track LinkedIn statistics.
• Assist with Investment Committee Memo preparation.
• Provide Notary services as needed; support recruiting/onboarding.

Skills

Executive support

Multi-tasking

Attention to detail

Written communication

Verbal communication

Tools

Microsoft Office Suite

Salesforce

Web publishing

Excel

PowerPoint

Outlook

OneNote

Job description

Capital Automotive Real Estate Services in McLean, VA is seeking an experienced Administrative Assistant/Office Manager to support the President & COO and the Acquisitions team. You will manage day-to-day administrative tasks, coordinate travel, calendar activities, and ensure accurate reporting of LOIs, meetings, and budgets.

The role requires strong Microsoft Office skills, comfort with Salesforce, and the ability to produce ad hoc reports and charts.