Executive Admin: Acquisitions & President Support

Capital Automotive Real Estate Services, Inc.; McLean (VA); On-site; USD 65,000 - 90,000; Full time

Job summary

Capital Automotive Real Estate Services, Inc. is seeking an experienced Administrative Assistant to support the President & COO and Acquisitions team. The role emphasizes detail orientation, reporting of LOIs, expense tracking, and Excel-based document management.

You will manage travel, calendars, meetings, LOI tracking in Salesforce, prepare board materials, assist with marketing collateral, and handle general office tasks. A strong MS Office and Salesforce background is preferred.

Qualifications

• Previous Administrative Assistant experience with strong organizational, written, verbal communication and computer skills required.

Responsibilities

• Book and manage travel arrangements – flights, hotels, ground transportation.
• Assist with calendar management.
• Review and reconcile expenses for report submission.
• Manage subscriptions and memberships.
• Ensure proper tracking of client and prospect meetings.
• Prepare hardcopy of select presentation materials (IC Memos, ECR, Interview packets).
• Assist with board book presentation data as it relates acquisitions updates.

Skills

MS Office Suite

Calendar management

Travel arrangements

Expense reconciliation

Salesforce experience

Tools

Microsoft Excel

PowerPoint

Outlook

OneNote

Job description

Capital Automotive Real Estate Services, Inc. is seeking an experienced Administrative Assistant to support the President & COO and Acquisitions team. The role emphasizes detail orientation, reporting of LOIs, expense tracking, and Excel-based document management.

You will manage travel, calendars, meetings, LOI tracking in Salesforce, prepare board materials, assist with marketing collateral, and handle general office tasks. A strong MS Office and Salesforce background is preferred.