Coord, Cap Proj/Exec Assistant

MemorialCare; Laguna Hills (CA); On-site; USD 58,000 - 85,000; Full time

Job summary

MemorialCare Health System is seeking a Coordinator for Capital Project and Executive Assistant duties in Laguna Hills, CA. This full-time role supports two executives, manages capital project workflows, and ensures a highly organized administrative environment.

The position requires five years of executive secretarial experience, exceptional scheduling skills, and the ability to handle multiple priorities with professionalism.

Qualifications

• Requires 5 years' executive secretarial experience.
• Experience balancing the needs & requirements of two or more high level executives.
• Ability to quickly respond to challenging circumstances in a professional manner.
• Possess excellent organizational, time and stress management skills.
• Advanced expertise in multiple software, including Microsoft Office, Capital Management and PRIME.
• Demonstrated skill in Microsoft Visio and Access software.

Responsibilities

• Effectively manages capital project management process.
• Effectively supports two executives in schedules: activities and project completion.
• Effectively organizes and manages administrative office workflow.
• Exhibits ethical, professional and respectful behavior in all interactions and circumstances.
• Performs all duties with high level of organization and integrity.
• Ability to be at work and be on time.
• Ability to follow company policies, procedures and directives.
• Ability to interact in a positive and constructive manner.
• Ability to prioritize and multitask.

Skills

Executive secretarial

Microsoft Office

Capital Management

PRIME

Microsoft Visio

Microsoft Access

Education

College education preferred or equivalent experience

Tools

Microsoft Visio

Access

Job description

Title: Coordinator, Capital Project/Executive Assistant

Location: Laguna Hills, CA

Department: Hospital Administration

Status: Full-time

Shift: Days

Pay Range*: $42.32 - $61.35

At MemorialCare Health System, we believe in providing extraordinary healthcare to our communities and an exceptional working environment for our employees. MemorialCare stands for excellence in healthcare. Across our family of medical centers, we support each one of our bright, talented employees in reaching the highest levels of professional development, contribution, collaboration and accountability. Whatever your role and whatever expertise you bring, we are dedicated to helping you achieve your full potential in an environment of respect, innovation and teamwork.

Position Summary

• 1. Effectively manages capital project management process.
• 2. Effectively supports two executives in schedules: activities and project completion.
• 3. Effectively organizes and manages administrative office workflow.
• 4. Exhibits ethical, professional and respectful behavior in all interactions and circumstances.
• 5. Performs all duties with high level of organization and integrity.
• 6. Ability to be at work and be on time
• 7. Ability to follow company policies, procedures and directives
• 8. Ability to interact in a positive and constructive manner
• 9. Ability to prioritize and multitask

Placement in the pay range is based on multiple factors including, but not limited to, relevant years of experience and qualifications. In addition to base pay, there may be additional compensation available for this role, including but not limited to, shift differentials, extra shift incentives, and bonus opportunities. Health and wellness is our passion at MemorialCare - that includes taking good care of employees and their dependents. And there's more... Check out our MemorialCare Benefits for more information about our Benefits and Rewards.

Minimum Requirements

Qualifications:

• Requires 5 years' executive secretarial experience.
• Experience in balancing the needs & requirements of two or more high level executives.
• Ability to quickly respond to challenging circumstances in a professional manner.
• Posses excellent organizational, time and stress management skills.
• Advanced expertise in multiple software, including Microsoft Office, Capital Management and PRIME.
• Demonstrated skill in Microsoft Visio and Access software.

Education/Licensure/Certification:

• College education preferred or equivalent experience.