Front Office Assistant

MemorialCare; Colonia Juarez (CA); On-site; USD 27,000 - 39,000; Part time

Job summary

MemorialCare is seeking a Front Office Assistant to support multiple medical practices in North OC and LA County. This per diem role requires handling front desk operations, patient check-in, insurance verification, and scheduling in a fast-paced environment.

You will assist patients with information forms, verify data, collect payments, and help ensure smooth patient flow and accurate EHR documentation. This position emphasizes teamwork and attention to detail.

Qualifications

• Prior medical office experience highly preferred.
• High school diploma or equivalent required.
• Medical Terminology Certificate preferred; BLS for Healthcare Provider required.

Responsibilities

• Ensure pre-arrival patient process is complete.
• Assist new patients with Patient Information Forms.
• Verify patient registration data and insurance eligibility prior to visits; collect payments and balance with EHR.
• Maintain knowledge of insurance requirements and patient financial obligations.
• Demonstrate proficiency in computer management systems and scheduling functions.
• Answer calls within 3 rings and route them professionally.
• Monitor lobby for delays and notify appropriate parties.
• Perform other duties as assigned by management.

Skills

Customer service

Data entry

Phone handling

Insurance verification

EHR software

Education

High school diploma

Medical Terminology Certificate

BLS Healthcare Provider

Tools

EHR software

Job description

Title: Front Office Assistant

Location: North OC and LA County

Department: Float

Status: Per Diem

Shift: Two 8hr weekday shifts per week (8am to 5pm)

Pay Rate: $24.00/hr

MemorialCare is a nonprofit integrated health system that includes four leading hospitals, award-winning medical groups – consisting of over 200 sites of care, and more than 2,000 physicians throughout Orange and Los Angeles Counties. We are committed to increasing access to patient-centric, affordable, and high-quality healthcare; your personal contributions are integral to MemorialCare's recognition as a market leader and innovator in value-based and other care models. Across our family of medical centers, we support each one of our bright, talented employees in reaching the highest levels of professional development, contribution, collaboration, and accountability.Whatever your role and whatever expertise you bring, we are dedicated to helping you achieve your full potential in an environment of respect, innovation, and teamwork.

Position Summary

Responsible for the front office duties in support of all medical practices as assigned utilizing the five (5) Simply Better steps with every patient and team member interaction.

Essential Job Outcomes

• Ensure pre-arrival patient process is complete.
• Assist new patients with Patient Information Forms.
• Accurately verify patient registration data. Verify insurance eligibility prior to patient visit, collect and receipt payments accurately and follow through with all changes. Produce error-free batches which include counting and balancing in agreement with EHR.
• Maintain knowledge of insurance requirements including patient financial obligations.
• Demonstrate proficiency in computer management systems.
• Knowledge of computer scheduling functions, using proper registration protocols with all new patients, editing existing patient data, and utilizing proper visit types.
• Confirm and reschedule all appointments as directed. Reschedule any bumped appointments. Process arrived, cancelled, rescheduled, and no-show appointments per protocol.
• Answer all calls within 3 rings. Screen and direct all incoming telephone calls in an efficient and professional manner.
• Monitor lobby for prolonged patient waiting by notifying appropriate party (patient/provider/nurse) when extended waiting time occurs. Notify Management of patient issues.
• Ensure patient areas are safe, clear, and free from hazards.
• Identify improvement opportunities, implement countermeasures and elevate to appropriate management resource as needed.
• Receive, file, sort, and distribute all incoming and outgoing materials appropriately.
• Perform any additional or miscellaneous duties as requested by the management team within the scope of knowledge and ability.
• Other duties as assigned”.

*Placement in the pay range is based on multiple factors including, but not limited to, relevant years of experience and qualifications. In addition to base pay, there may be additional compensation available for this role, including but not limited to, shift differentials, extra shift incentives, and bonus opportunities. Health and wellness is our passion at MemorialCare—that includes taking good care of employees and their dependents. We offer high quality health insurance plan options, so you can select the best choice for your family. And there’s more... Check out our MemorialCare Benefits for more information about our Benefits and Rewards.

Minimum Requirements

Experience

• Prior medical office experience highly preferred.

Education

• High School graduate or equivalent required.
• Medical Terminology Certificate preferred.
• Current BLS for Healthcare Provider required