Evidence Room/Records Manager

Montgomery County, OH; Dayton (OH); On-site; USD 49,000 - 52,000; Full time

Benefits offered by this job

OPERS

Job summary

The Montgomery County Prosecuting Attorney's Office is seeking an Evidence Room/Records Manager to support attorneys and staff by maintaining organized case files and securing all evidence. The role requires meticulous record-keeping and strong coordination with diverse teams.

Responsibilities include maintaining chain of custody, transporting evidence, and generating weekly/monthly reports. Full-time position with benefits, including OPERS.

Qualifications

• High school diploma or GED required; bachelor's degree preferred.
• Customer service experience and computer experience are required; administrative experience preferred.
• Must be trustworthy, dependable, organized, and meticulous with strong prioritization skills.

Responsibilities

• Maintain and organize case files; secure and organize all evidence.
• Maintain chain of custody and transport evidence to meetings and courtrooms.
• Prepare trial schedules and reports for staff and attorneys.
• Create monthly parole board hearing schedules and distribute notices.
• Perform background checks and interact professionally with staff and external agencies.

Skills

Customer service

Computer experience

Administrative experience

Organization and meticulousness

Prioritization skills

Fast learner

Taking direction from diverse sources

Education

High school diploma or GED

Bachelor’s degree preferred

Tools

Copiers

Audio/Visual equipment

Microsoft Office Suite

Job description

The Montgomery County Prosecuting Attorney will accept resumes for the position of Evidence Room/Records Manager until Friday, October 2, 2026. This is a full time, non-classified position with benefits, including OPERS. Annual salary range is $49,000.00 – $52,000.00.

Equal Opportunity Employer

The Montgomery County Prosecutor’s Office is an Equal Opportunity Employer.

Job Responsibilities

The Evidence Room/Property Manager provides support for attorneys and other staff; is responsible for maintaining organization of case files and maintaining, securing and organizing all evidence retained by our office, and performs other related duties as set forth below under “Illustrative Duties”.

Illustrative Duties

• Maintain and organize case files and paperwork in the Criminal File Room;
• Retrieve files upon request;
• Maintain, organize and properly secure evidence and document chain of custody;
• Ensure the proper chain of custody rules are followed;
• Transport evidence to various conference rooms and offices and courtrooms;
• Maintain audio/visual equipment, including delivery and set up when requested;
• Copy records contained on CD, videotape, audiotape and paper;
• Prepare weekly trial schedule and notify Administration staff of previous week’s trial results;
• Prepare monthly and quarterly trial and conviction rate reports for Assistant Prosecuting Attorneys and Administration Staff;
• Receive, record and distribute parole notifications to Assistant Prosecuting Attorneys;
• Create monthly parole board hearing schedule;
• Conduct background checks from various agencies;
• Professionally interact with office personnel, police and other governmental agencies by email, telephone and in person;
• Perform various other duties as needed.

Minimum Qualifications

• Minimum High school diploma or GED; bachelor’s degree preferred.
• Customer service experience; computer experience; prior administration experience preferred; trustworthy and dependable; organized and meticulous; strong prioritization skills; quick learner with a positive attitude and ability to take direction from diverse sources.

Pay Range

Pay Range: $49,000-$52,000, commensurate with experience.

Benefits

This is a full-time, unclassified position with benefits, including OPERS.

Necessary Skills, Knowledge and Abilities

• Self-starter with strong oral and written communication skills; highly organized with the ability to prioritize and pay close attention to detail; ability to gather, analyze and classify data; knowledge of office practices and procedures; knowledge of office equipment, including computers, copiers, audio and visual equipment; proficiency in Microsoft Office Suite; capable of lifting 25 pounds; ability to develop and maintain an effective working relationship with supervisors and staff.