Events & Trade Show Coordinator

Auto Air Export, Inc.; Irving (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Omega Holdings is seeking a detail-oriented Tradeshow & Event Coordinator to support planning, coordination, and execution of trade shows, customer events, internal meetings, and promotional activities. You will partner with sales, operations, and vendors to manage logistics, timelines, and budgets, driving brand visibility and customer engagement across the organization.

The role is based in Irving, TX with travel expected to support domestic events; you will coordinate booth logistics,

Qualifications

• Two years of Trade Show and Event planning experience.
• Bachelor's degree in Marketing, Communications, Event Management, or related field required.
• 2–3 years of coordinating trade shows, conferences, or events.
• Experience with trade show service providers, exhibitors, and event management firms.
• Ability to manage exhibitor portals, registrations, logistics, and vendor communications.
• Strong organizational skills and the ability to manage multiple projects and deadlines.

Responsibilities

• Coordinate participation in trade shows, conferences, and events.
• Develop event calendars, timelines, project plans, and checklists.
• Collaborate with sales and leadership to align event objectives.
• Serve as primary contact for service providers and show organizers.
• Manage exhibitor portals, registrations, shipments, and on-time service orders.
• Coordinate booth logistics, furnishings, shipping, and installation schedules.
• Handle attendee registrations, agendas, badges, and materials.
• Oversee promotional product orders and distribution for events.
• Arrange travel and hotel blocks for company representatives.
• Track budgets, process POs, and reconcile expenses.
• Support onsite event execution and issue resolution.
• Solicit feedback on displays and marketing materials.

Skills

Trade show planning

Budget management

Vendor coordination

Project management

Communication

Travel readiness

Education

Bachelor's degree in Marketing, Communications, Event Management, or related field

Tools

Microsoft Office

Excel

PowerPoint

Event management software

Teams

Job description

Omega Holdings is seeking a detail-oriented Tradeshow & Event Coordinator to support planning, coordination, and execution of trade shows, customer events, internal meetings, and promotional activities. You will partner with sales, operations, and vendors to manage logistics, timelines, and budgets, driving brand visibility and customer engagement across the organization.

The role is based in Irving, TX with travel expected to support domestic events; you will coordinate booth logistics,