Events & Sponsorship Coordinator — Flexible Schedule & Growth

Management HQ; Minneapolis (MN); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Medical Coverage

HSA

Dental Coverage

Vision Coverage

Life Insurance

Disability Coverage

Paid parking

Phone reimbursement

Professional Development Fund

Retirement match

Half-Day Fridays

Comp Time

Job summary

MHQ is seeking an Events and Sponsorship Coordinator to support client conferences, sponsorship programs, and webinars. You will coordinate logistics, manage registrations, and serve as the primary contact for exhibitors and sponsors to ensure a seamless onsite and virtual participant experience.

The role requires 3-5 years in events/sponsorship coordination, strong organizational skills, and proficiency with AMS tools and MS Office.

Qualifications

• Bachelor's degree or equivalent professional experience.
• 3-5 years’ experience in events/conference coordination and sponsorship experience.
• Demonstrated ability to manage multiple events simultaneously and meet deadlines.
• Proven capability to thrive in a fast-paced environment executing events and sponsorships.
• Ability to quickly learn event and database functions of Association Management Systems.
• Strong organizational, interpersonal, and multitasking skills.

Responsibilities

• Coordinate and support ~6 client conferences annually (in-person) and 2 virtual events.
• Provide on-site event support and assist with vendor management and bidding.
• Develop content for graphics and coordinate with designers.
• Manage registration setup, inquiries, and reporting via AMS.
• Coordinate sponsorship programs, communications, and prospect outreach.
• Support webinars (planning, setup, execution, and follow-up).
• Serve as main contact for exhibitors and sponsors; ensure a positive onsite experience.

Skills

Project management

Event planning

Sponsorship coordination

Communication

Multitasking

Client relations

Education

Bachelor's degree or equivalent

Tools

Association Management Systems

Excel

PowerPoint

Job description

MHQ is seeking an Events and Sponsorship Coordinator to support client conferences, sponsorship programs, and webinars. You will coordinate logistics, manage registrations, and serve as the primary contact for exhibitors and sponsors to ensure a seamless onsite and virtual participant experience.

The role requires 3-5 years in events/sponsorship coordination, strong organizational skills, and proficiency with AMS tools and MS Office.