Event Coordinator

Professional Search Network; Town of Texas (WI); On-site; USD 42,000 - 64,000; Full time

Job summary

Professional Search Network is seeking a highly organized Event Coordinator to plan, execute, and oversee a variety of events, from conferences to corporate meetings and promotional functions.

The ideal candidate will excel in communication, attention to detail, and multitasking, coordinating venues, vendors, budgets, timelines, and attendee experiences.

You will manage on-site setup, registrations, post-event follow-up, and measure success with feedback and metrics to drive future improvements.

Qualifications

• Proven experience in event planning or coordination.
• Excellent organizational and project management skills.
• Strong communication and interpersonal abilities.
• Ability to multitask and prioritize in a fast-paced environment.
• Creative problem-solving skills and attention to detail.
• Proficiency in event management software and Microsoft Office Suite.
• Flexibility to work evenings, weekends, or travel as required for events.

Responsibilities

• Plan, coordinate and execute conferences, meetings, and events.
• Collaborate with teams and vendors on venue, catering, AV, and transport.
• Develop budgets, timelines, and project plans for timely delivery.
• Negotiate contracts with vendors and venues.
• Coordinate marketing and promotions to maximize attendance.
• Oversee on-site setup, execution, and breakdown.
• Manage registration, attendee communications, and follow-up.
• Measure success via feedback and metrics for improvements.

Skills

Event planning

Coordination

Communication

Multitasking

Vendor management

Microsoft Office

Event management software

Tools

Event management software

Microsoft Office Suite

Job description

We are seeking a highly organized and dynamic Event Coordinator to join our team. In this role, you will be responsible for planning, executing, and overseeing a variety of events to ensure seamless and successful experiences. The ideal candidate will possess excellent communication skills, attention to detail, and the ability to manage multiple projects simultaneously.

Key Responsibilities:

• Plan, coordinate, and execute a wide range of events, including conferences, corporate meetings, promotional events, and special functions.
• Collaborate with internal teams and external vendors to ensure all event logistics, such as venue selection, catering, audiovisual needs, and transportation, are effectively managed.
• Develop and manage event budgets, timelines, and project plans to ensure timely and cost-effective delivery.
• Negotiate contracts and agreements with vendors, suppliers, and venues.
• Coordinate event marketing and promotional activities to maximize attendance and engagement.
• Oversee on-site event setup, execution, and breakdown, ensuring all aspects run smoothly.
• Manage registration, attendee communication, and post-event follow-up.
• Monitor and evaluate event success through feedback and metrics, providing insights for future improvements.

Qualifications:

• Proven experience in event planning or coordination.
• Excellent organizational and project management skills.
• Strong communication and interpersonal abilities.
• Ability to multitask and prioritize in a fast-paced environment.
• Creative problem-solving skills and attention to detail.
• Proficiency in event management software and Microsoft Office Suite.
• Flexibility to work evenings, weekends, or travel as required for events.