Events Specialist

Jekyll Island; St. Simons (GA); On-site; USD 60,000 - 80,000; Full time

Job summary

Jekyll Island Authority seeks an Events Specialist to support various event administrative tasks while ensuring smooth operations during events. You'll coordinate with vendors, manage timelines, and contribute to a collaborative environment while providing exceptional service. Ideal applicants possess strong organizational and communication skills backed by relevant experience.

Benefits

Full Benefits including health insurance

10 paid holidays

Vacation and sick leave accrual

Parking pass

State Employee Retirement System - GSEPS

Qualifications

• Minimum two years of event management experience preferred.
• Familiarity with vendor and sponsor coordination required.
• Proficient in multitasking with great organizational skills.

Responsibilities

• Coordinate and execute events, ensuring timelines and standards are met.
• Collaborate with various stakeholders and assist with event setup and logistics.
• Manage billing needs including invoices and contracts.

Skills

Communication

Organization

Problem Solving

Attention to Detail

Team Collaboration

Education

Bachelor’s degree in marketing, business administration, event management or hospitality and tourism

Associate's degree in marketing, business, or hospitality and tourism

Tools

Microsoft Office programs

Eventeny

Job description

Job Title: Events Specialist
Division / Department: Marketing / Events
Status: Regular, Full-time Employee
Pay Range: $20.19 – $24.03 per hour
Reports to: Events Operations Manager & Director of Marketing & Communications Benefits: Full Benefits eligible including health insurance, flex benefits, 10 paid holidays, vacation and sick leave accrual, amenities and parking pass.
Retirement: State Employee Retirement System - GSEPS (Pension plus matching 401k)
Closing date: 4:00pm July 7, 2025 *Note: This position is subject to close at any time once a satisfactory applicant pool has been identified. Only fully completed applications with required accompanying documents will be considered. To Apply: Fill out the application completely and attach your resume AND a cover letter. Incomplete applications or applications without accompanying documents when required will not be considered. Applicants are highly encouraged to include and communicate their relevant skills and experiences for this role.

Jekyll Island is dedicated to maintaining the delicate balance between nature and humankind through conservation, education, and preservation. Surrounded by salt marshes, expansive oceanfront, and ancient maritime forests, it is situated within the chain of the Golden Isles, and just a few miles from St. Simons Island, Sea Island, and Brunswick. As a State Park, Jekyll Island is a coastal haven where nature and humans peacefully co-exist. Job Summary: The Jekyll Island Authority is seeking an Events Specialist with excellent communication skills and a passion for events. Ideal candidate must be a team player and solid communicator. Under the supervision of the Events Operations Manager, the Events Specialist will provide support for Jekyll Island events by assisting with a variety of administrative and event-specific tasks, including support for festival/event planning and execution, as well as vendor and sponsor coordination. The Events Specialist will answer and handle general event department inquiries, coordinate team and stakeholder meetings, assist with billing, and general event administrative tasks. The Events Specialist will be responsible for monitoring timelines and reviewing promotional materials and will assist with event execution. The Events Specialist must be capable of multi-tasking and collaborating with multiple departments and on multiple projects at once. Description:

• Participate in the management and implementation of all aspects of each designated event produced/coordinated by the JIA, including setup, on-site production, and take down.
• Collaborate in the creation of technical diagrams such as floor plans, maps, and other layouts as needed for seating, decorations, event exhibits, and displays.
• Collaborate on sponsor, volunteer and vendor recruitment, including coordinating and completing applications as well as organizing all aspects of their involvement.
• Assist other JIA departments as needed with the planning of events to develop and maintain harmonious working relationships and event standards.
• Coordinate and monitor event timelines and ensure deadlines are met, including scheduling stakeholder meetings for event walk-throughs.
• Schedule and book speakers, vendors, talent, volunteers, and participants, ensuring clear communication of their involvement in event.
• Prepare event supplies including nametags, gift bags, registration lists, seating cards, invitee lists, RSVP lists, etc., and maintain inventory list of all event supplies.
• Manage general billing needs including insertion orders, purchase orders, invoices, and contracts.
• Provide exceptional customer service to clients, patrons, vendors, and guests.
• Patrol event sites alongside Events Operations Manager to respond to crowd management situations in a prompt and decisive, professional, and diplomatic manner when necessary.
• Strong organization and oral and written communication skills required.
• Exceptional collaboration and interpersonal skills required.
• Other duties as assigned.

Minimum Qualifications:

• Bachelor’s degree in marketing, business administration, event management or hospitality and tourism with a minimum of two years experience, event management experience preferred.Strong internship experience will be considered in lieu of partial work experience.OR
• Associates degree in marketing, business, or hospitality and tourism with a minimum of four years relevant experience, event management experience preferred.
• Must be familiar with coordination of volunteers, vendors and sponsors, ticketing, and booking talent.
• Proficient in all Microsoft Office programs; Eventeny, a plus.
• Must have exceptional organizational skills, attention to detail, ability to manage several priorities at once, be a creative problem solver, can work independently with minimal supervision and have an aptitude for planning and following designated assignments.
• Regular and predictable punctuality and attendance of scheduled hours is required.
• Work may require extended and/or irregular hours including nights, weekends and holidays, as needed.
• Driver’s license required.

Physical Requirements/Working Conditions:

• Exert up to 20 pounds of force occasionally and a negligible amount of force constantly to move objects.
• More than 50% of the typical workday will be spent sitting, however, certain periods will require more than 50% of the day spent walking and standing.
• Less than 25% of the day is generally spent stooping; bending body downward and forward at the waist, and crouching; bending body downward and forward by bending leg and spine. Certain periods will require more than 25% of the day stooping and crouching.
• Must have visual clarity for both close range work such as computer use and reading and distance such as operating motor vehicles and determining the accuracy, neatness, and thoroughness of work assigned.
• Sensory abilities required include vision, touching and feeling with more than 50% of the day spent communicating including talking and hearing.
• Required to perform work both inside and outside. Exposure to extreme heat, high humidity, and occasionally adverse weather conditions as well occasional extreme cold.
• Will be exposed to hazards such as moving vehicles.
• Noise levels are considered normal to loud, will be subjected to loud, above ambient noise level.

This description of job responsibilities is intended to reflect the major responsibilities and duties of the job. It is not intended to describe minor duties or other responsibilities that may be assigned from time to time.

This position is subject to close at any time once a satisfactory applicant pool has been identified. Applicants who complete the online application process will receive an email receipt of submission to the email address provided. If the email confirmation is not received, the applicant may contact Human Resources at 912-635-4024 for confirmation; however, due to the volume of applicants received, we cannot provide information on the application status after receipt. Applicants who need assistance to accommodate a disability may request an accommodation by contacting Human Resources at 912-635-4024.

All qualified applicants will be considered but may not necessarily receive an interview. Only complete applications or applications with accompanying documents, when required, will be considered. Selected applicants will be contacted for the next steps in the selection process. Successful completion of background checks requires credit when applicable to the position. Relocation expenses are not authorized; applicants should consider this when applying.

Jekyll Island Authority is an Equal Opportunity Employer. The Authority supports equal employment opportunities for all persons regardless of race, color, religion, sex, national origin, age, disability, protected veteran status, or any other characteristic protected by law. The Jekyll Island Authority is a Drug Free workplace.