Event Sourcing Specialist

Meetings & Incentives Worldwide, Inc.; Fishers (IN); Remote; USD 67,000 - 100,000; Full time

Job summary

A leading event management firm seeks an Event Sourcing Specialist to manage high-touch client accounts focused on hotel and venue sourcing. The role demands strong negotiation skills, excellent communication, and 7+ years in the meetings industry. Successful candidates will work remotely, engaging with various internal and external stakeholders.

Benefits

Competitive salary

Health, Dental, Vision and Life Insurance options

401K plan

Paid holidays

Remote work options

Qualifications

• 7+ years of experience in the meetings & events industry, specifically in strategic sourcing/procurement.
• Proficient with Cvent required; familiarity with Bizly and Smartsheet is preferred.
• Confident in negotiation and contract writing.

Responsibilities

• Lead hotel and venue sourcing for tier 3-5 programs, manage full RFP lifecycle.
• Negotiate cost savings, terms, and concessions with hotel and venue partners.
• Consult with stakeholders on sourcing strategy and preferred destinations.

Skills

Negotiation

Communication

Problem Solving

Conflict Resolution

Education

College degree or equivalent experience

Tools

Cvent

Bizly

Smartsheet

DOMO

Job description

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Description

The Event Sourcing Specialist supports a high-touch, dedicated client account with a focus on hotel and venue sourcing, contract and cost-savings negotiations, and delivering consultative procurement services. The ideal candidate combines deep industry knowledge with excellent communication and relationship skills — our client values professionalism, collaboration, and a warm, client-focused approach. An in-depth understanding of the client’s centralized procurement program and consultation to internal stakeholders on venues, destinations, and process steps are expected.

Job Details

Description

The Event Sourcing Specialist supports a high-touch, dedicated client account with a focus on hotel and venue sourcing, contract and cost-savings negotiations, and delivering consultative procurement services. The ideal candidate combines deep industry knowledge with excellent communication and relationship skills — our client values professionalism, collaboration, and a warm, client-focused approach. An in-depth understanding of the client’s centralized procurement program and consultation to internal stakeholders on venues, destinations, and process steps are expected.

What You Will Do Here

• Strong understanding of hotel operations, market pricing, seasonality, and sourcing in domestic destinations.
• Lead hotel and venue sourcing for tier 3-5 programs; flex to support lower/mid-tier programs as applicable.
• Manage the full RFP lifecycle using web application tools (Cvent and Bizly), including sourcing, proposal comparison, and contracting.
• Negotiate cost savings, terms, and concessions with hotel and venue partners, ensuring alignment with client strategy and standards.
• Consult with stakeholders on sourcing strategy, preferred destinations, hotel chains, and industry best practices.
• Serve as a consultative partner to the client, building trusted relationships through clear communication and proactive solutions, and help educate stakeholders on the sourcing process.
• Ensure contract compliance with client-specific agreements and addendums, legal terms, and risk management requirements.
• Coordinate hotel/destination site visits for clients, as applicable.
• Provide light logistics/administrative support for smaller client-led RFPs, as applicable.
• Collaborate with planners, buyers, hotel global sales, and internal stakeholders to manage expectations and deliver exceptional service.
• Track and audit cost savings, maintain sourcing SOPs, and uphold data and administrative accuracy in all client reporting systems.
• Continuously monitor account KPIs and identify areas for improvement.
• Ability to handle conflict and solve problems internally and with partner suppliers, clients.
• Actively participate in remotely based team & client calls, as well as hotel presentations/webinars.
  
  

What You Will Bring

• Experience managing the lifecycle of a program, including final reconciliation.
• Proficiency with Cvent is required and familiarity with Bizly and Smartsheet is preferred; knowledge of DOMO or similar analytics tools is a plus.
• Confident in negotiation and contract writing, with a track record of delivering cost savings.
• Ability to learn & adhere to internal and client policies and procedures (SOPs).
• Train account team, planners, and buyers, on specific account processes and needs, as applicable.
• Participate in operations turnover meetings, program briefings, and debriefings to ensure account continuity.
• Excellent communication skills—written and verbal—and a high degree of professionalism in client-facing settings with various audiences.
• Ability to deliver creative outputs in a constricted timeline while maximizing available resources.
• 7+ years of experience in the meetings & events industry, specifically in strategic sourcing/procurement.
• College degree or equivalent experience is required.
• Indianapolis area-based is a bonus but not required.
• Comfortable working independently in a virtual office environment, with flexibility across time zones. Traditional business hours are 9 AM – 5 PM EDT.
• Ability to travel to client office sites (1 time per quarter).
• Outstanding leadership abilities including skills in negotiations, customer service and conflict resolution.
• Demonstrated excellent communication skills in all forms and with a variety of audiences.
• Track record of successfully managing multiple projects simultaneously, effective time management skills and ability to work in a fast-paced environment.
• Ability to work effectively and harmoniously with internal teams and clients.
  
  

What We Expect

Details of these areas are shared during interviews and monthly reviews:

• Role Level Function
• Emotional Intelligence
• Cultural Excellence
  
  

What We Provide

• Competitive salary
• Health, Dental, Vision and Life Insurance options
• 401K plan
• Paid holidays
• Accrued personal time off for vacation and sick leave.
• Laptop, additional monitor, and mobile phone
• Global Giveback program for volunteer service
• Remote Office / Work from home, ability to work from client office 1-time a quarter.
  
  

Who We Are

M&IW is a global event management firm specializing in virtual, hybrid, and in-person experiences of all shapes. and sizes as well as consulting and enterprise strategies. As an entrepreneurial organization, we place customers at the center of everything we do and prioritize their needs through our core values of quality, agility, flexibility, and innovation. M&IW is a third generation, privately held, certified Women's Business Enterprise (WBE) in business for more than 50 years. Headquartered in Wisconsin, USA, and supported by a remote workforce across the US and in the UK, China, and Brazil.

M&IW provides a portfolio of management services for meetings, events, incentives, conferences, and tradeshows. Those services include Event Management and Design, Event Sourcing, Attendee Registration and Reporting, Event Technology and Production, Creative Services, Event Marketing and Communications, Gifting and Engagement Strategies, Incentive and Recognition Solutions, Group Air Travel, On-Site Execution and Staffing, and Event Analytics. Our consulting and enterprise services include Technology Implementation and Administration, Meeting Policy, Process and Optimization, Third-party Governance, Executive Dashboards and Analytics, and Sustainability Best Practices and Tracking.

Global Headquarters

10520 7 Mile Road, P.O. Box 65, Caledonia, WI 53108 | Phone [phone]

www.meetings-incentives.com

M&IW associates located throughout the US, UK, Latin America and Asia Pacific Regions

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Purchasing and Supply Chain

• Industries

  Events Services

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