Lead Events Specialist

JST; United States; Remote; USD 70,000 - 90,000; Full time

Job summary

JST seeks a Lead Events Specialist to plan and oversee high-profile engagements across various sectors. This full-time remote role includes coordinating logistics, managing teams, and ensuring adherence to military protocols. Candidates should possess strong leadership, organization, and communication skills and have extensive experience in event planning.

Benefits

Full benefit package

Collaborative work environment

Qualifications

• 8+ years of experience in event planning or coordination.
• 2-3 years in a leadership role managing teams.
• Experience with virtual or hybrid events.

Responsibilities

• Plan and coordinate all logistical aspects of events.
• Manage event budgets, ensuring resources are allocated efficiently.
• Conduct post-event evaluations and implement improvements.

Skills

Event Planning

Budget Management

Leadership

Communication

Organization

Interpersonal Skills

Education

Bachelor's degree in Event Management, Hospitality, Marketing, Communications, Business Administration

Certified Meeting Professional (CMP)

Tools

Event Management Software

Microsoft Office Suite

Job description

JST is seeking a Lead Events Specialist to join our team.

This is a full-time remote position. JST offers a full benefit package, a collaborative work environment and strong company culture. Veterans and military spouses are encouraged to apply. This position is contingent upon contract award.

Lead Events Specialist Responsibilities

• Plan high-quality and high-profile engagements with industry, government and academia stakeholders to include from initial concept through post-event analysis. prep sessions, protocol support and detailed logistics to ensure events run smoothly.
• Coordinate all logistical aspects of events, such as venue selection, equipment rentals, transportation arrangements, catering services, accommodations, and audio [1] visual requirements, ensuring smooth execution within budget constraints.
• Develop detailed event timelines and schedules, outlining key tasks, deadlines, and responsibilities to ensure all aspects of the event are effectively coordinated and executed on time.
• Ensure consistent communication and branding for all events are in line with the identity, communication strategy and branding guide.
• Supports or delegates on-site event operations, overseeing event staff and managing event flow to ensure successful delivery of events.
• Manage event budgets, including cost estimation, expense tracking, and financial reporting, to ensure resources are allocated efficiently and expenditures remain within approved government limits.
• Coordinate with vendors or suppliers to secure services and oversee delivery of goods and services in accordance with event requirements.
• Collaborate with leadership, event point of contact and the Strategic Communications team to promote events, disseminate information, and generate interest and participation among directorate employees, the government ecosystem, and industry partners through various communication channels.
• Ensure adherence to military protocol, traditions, and etiquette during official ceremonies and events, providing guidance and support to participants to uphold military standards and traditions.
• Participate in discussions and meetings to gather critical information that is key to product development and provide tactical and strategic knowledge in areas of expertise to better inform team members and further the goals and priorities.
• Identify potential risks and hazards associated with events, develop or include contingency plans, and implement safety measures to mitigate risks and ensure the well-being and security of participants in coordination with safety officers.
• Coordinate all logistics related to events including but not limited to venues, transportation, accommodations, technology setups, and materials required for the event.
• Conduct post-event evaluations, to include metrics, to assess the success of events, gather feedback from participants, identify areas for improvement, and implement corrective actions for future events.
• Research, compile, propose, coordinate, and update event schedules for the current and following year in the government database (or through operations manager).

Lead Events Specialist Qualifications

• Bachelor's degree in Event Management, Hospitality, Marketing, Communications, Business Administration, or a related field.
• Relevant certifications (e.g., Certified Meeting Professional (CMP)) are a plus.
• 8+ of experience in event planning or coordination, with at least 2-3 years in a leadership role managing teams or overseeing large-scale events.
• Proven experience in managing complex events, including conferences, seminars, trade shows, corporate events, and social functions.
• Experience with virtual or hybrid events is a plus, given the growing trend in digital engagement.
• Experience working with the government, Department of Defense, or Department of the Air Force, or experience in managing events related to large corporate and industry communications or tradeshows.
• Must be a detail-oriented and dynamic individual with exceptional leadership skills to coordinate internal and external event logistics and execute virtual and in-person events.
• Strong leadership and interpersonal skills with the ability to work effectively in cross-functional teams.
• Proven ability to manage multiple events simultaneously, prioritize tasks, and meet deadlines.
• Budget management and cost optimization experience.
• Excellent verbal and written communication skills, with a keen eye for detail. Preferred experience in AP style writing.
• Proficient in event management software, Microsoft Office Suite, and other project management tools.
• Knowledge of managing virtual events and using platforms such as Zoom, Microsoft Teams, or other event technologies.
• Ability to work autonomously in a highly dispersed remote organization.
• Travel is required and expected based on needed support.
• Other duties in related scope of work as assigned.

Clearance Requirements

• MUST be able to pass a US Government Security Clearance.

About Joint Strategic Technologies (JST)

No objective is beyond reach! Joint Strategic Technologies (JST) enables successful mission outcomes from the back office to the battlefield. Our team includes leading experts from military, government and the private sector, all working together to help federal customers make a difference. Our goal is to Elevate the Impact that our employees have on our customers and treat every employee as a valued member of our team. JST empowers employees to make decisions and take-action, thus improving overall organizational growth and employee development.

Culture isn't something you talk about. It's something you do. JST is committed to creating a positive environment 'that reaches beyond work and careers' to support every employee's professional and personal objectives. JST values the well-being of every employee and encourages healthy lifestyles, family activities and community involvement.

JST is a proud equal opportunity employer. All qualified applicants will be considered for employment without attention to age, race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. JST will not tolerate discrimination or harassment.

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