Tradeshow and Events Specialist

Kaplan; United States; Remote; USD 31,000 - 79,000; Full time

Job summary

Kaplan, a global leader in education, is seeking a Tradeshow and Events Specialist to oversee the coordination and planning of events. This role requires collaboration with internal teams and external partners to ensure logistical success of various events. The ideal candidate will possess strong organizational skills, relevant educational background, and experience in event management. Ideal for someone looking to make an impact in a dynamic environment.

Benefits

Flexible work/life balance

Comprehensive Retirement Package

Tuition assistance and discounts

Competitive health benefits

Generous Paid Time Off

Qualifications

• 1+ years of experience in tradeshow and event management or related project management.
• Proficiency in Salesforce, Microsoft Office, and Google Workspace.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.

Responsibilities

• Lead the planning and execution of assigned small to mid tier events and tradeshows.
• Serve as the primary point of contact for sponsors, venues, vendors, and partners.
• Manage event budgets and provide forecasts for assigned events.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Project Management

Education

Bachelor’s degree in Business or related field

Tools

Salesforce

Microsoft Office

Google Workspace

Job description

Job Title

Tradeshow and Events Specialist

Job Description

For more than 80 years, Kaplan has been a trailblazer in education and professional advancement. We are a global company at the intersection of education and technology, focused on collaboration, innovation, and creativity to deliver a best-in-class educational experience and make Kaplan a great place to work.

The future of education is here and we are eager to work alongside those who want to make a positive impact and inspire change in the world around them.

The Tradeshow and Events Specialist is responsible for managing the coordination, planning and execution of assigned events for our small to mid tier events. This role involves collaborating with internal teams and external partners to ensure the operational and logistical success of tradeshows, conferences, and other Marketing-supported events. The Specialist manages the day-to-day tasks associated with events and supports the inventory management, order processes, and CRM entries across segments.

Key Responsibilities:

• Lead the planning and execution of assigned small to mid tier events, tradeshows, conferences, and marketing events.
• Direct alignment between internal teams regarding event objectives, participation levels, contracts, and timelines.
• Serve as the primary point of contact for sponsors, venues, vendors, and other external partners.
• Manage event budgets and provide forecasts for assigned events.
• Oversee pre- and post-event logistics, including:Event registration, booth reservations, and virtual platform access,Shipping of booths, collateral, premiums, and other materials. Coordination of booth furnishings, audiovisual services, and technology needs. Procurement of attendee lists and other event-related materials. Setup and teardown of event booths.
• Manage the replenishment of event assets in alignment with established procedures and frameworks.
• Manage order processes and input CRM data across segments.
• Participate in pre-event meetings and post-event evaluations.
• Other duties as assigned.

Minimum Qualifications:

• Bachelor’s degree in Business, Communications, Hospitality/Event Management, or related field, or equivalent experience.
• 1+ years of experience in tradeshow and event management or related project management.
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational and planning skills with high attention to detail.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.
• Proficiency in Microsoft Office and Google Workspace.
• Experience with Salesforce and project management platforms is a plus.
• Occasional travel required.

We offer a competitive benefits package including:

Remote work providing flexible work/life balance
Comprehensive Retirement Package automatically enrolled in The Company Contribution Plan (8-10% annual company contribution based on tenure)
Our Gift of Knowledge Program provides tuition assistance and substantial discounts for our employees and close family members
Competitive health benefits and new hire eligibility starts day-1 of employment
Generous Paid Time Off includes paid holidays, vacation, personal, sick paid time-off, plus one (1) volunteer day and one (1) diversity and inclusion day to participate and give back to our local communities
And so much more!

#LI-JB1

#LI-Remote

For full-time positions, Kaplan has two Salary Grades, this position is Salary Grade A: $31,200 to $78,600. Actual compensation for this role is determined by several factors including but not limited to job level, candidate's skills, experience, and education, among other factors determined by the business.

Location

Remote/Nationwide, USA

Additional Locations

Employee Type

Employee

Job Functional Area

Marketing

Business Unit

00091 Kaplan Higher ED

At Kaplan, we recognize the importance of attracting and retaining top talent to drive our success in a competitive market. Our salary structure and compensation philosophy reflect the value we place on the experience, education, and skills that our employees bring to the organization, taking into consideration labor market trends and total rewards. All positions with Kaplan are paid at least $15 per hour or $31,200 per year for full-time positions. Additionally, certain positions are bonus or commission-eligible. And we have a comprehensive benefits package, learn more about our benefits here.

Diversity & Inclusion Statement :

Kaplan is committed to cultivating an inclusive workplace that values diversity, promotes equity, and integrates inclusivity into all aspects of our operations. We are an equal opportunity employer andall qualified applicants will receive consideration for employment regardless of age, race, creed, color, national origin, ancestry, marital status, sexual orientation, gender identity or expression, disability, veteran status, nationality, or sex.We believe that diversity strengthens our organization, fuels innovation, and improves our ability to serve our students, customers, and communities.Learn more about our culture here.

Kaplan considers qualified applicants for employment even if applicants have an arrest or conviction in their background check records. Kaplan complies with related background check regulations, including but not limited to, the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. There are various positions where certain convictions may disqualify applicants, such as those positions requiring interaction with minors, financial records, or other sensitive and/or confidential information.

Kaplan is a drug-free workplace and complies with applicable laws.