Events Specialist

Marshall Area Chamber of Commerce; Marshall (MN); On-site; USD 28,000 - 32,000; Part time

Job summary

The Marshall Area Chamber of Commerce seeks an Events Specialist to plan, coordinate, and execute chamber programs and events that engage members and support community development. You will be the first point of contact for business owners and the public, handling planning, budgeting, set up, tear down, sponsor outreach, and marketing with media outlets.

This non-exempt, 25-hour/week role reports to the MACC President, requires a high school diploma (Bachelor's preferred) and 3 years in events

Qualifications

• 3 years' experience in events planning, marketing or related work.
• Proficient with Microsoft Office applications (Word, Outlook, Excel, PowerPoint).
• Experience with social media platforms and digital communications.
• Bachelor's degree preferred; GED acceptable with relevant experience.

Responsibilities

• Plan, coordinate, and execute Chamber events and projects within budgets.
• Write, design, and edit event materials in collaboration with marketing.
• Manage event logistics, sponsor packages, and attendance.
• Assist with meetings, facilities, and refreshments as needed.
• Provide courteous public contact and respond to inquiries professionally.

Skills

Events planning experience

Marketing experience

Administrative support

Social media & digital communications

Microsoft Office Suite (Word, Outlook,

PowerPoint

Education

Bachelor's degree in Business Administration or Events Management

High School Diploma or GED

Tools

Microsoft Office (Word, Outlook, Excel, PowerPoint)

Job description

EMPLOYER:Marshall Area Chamber of Commerce

ACCOUNTABLE TO: President

Level: Non-Exempt

Hours: 25/week

Salary Range: $20-$23/Hour

SUMMARY OF POSITION

The Events Specialist is responsible for planning, coordinating, and executing Chamber programs and events that support member engagement and community development. This position serves as an initial point of contact with the business owners and general public. Key duties include: planning events, adhering to event budgets, set up/tear down of events, managing events, soliciting sponsors or partner organizations, assisting in marketing, and promoting events with media outlets including web, social, print, & radio.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Plan, coordinate, and execute Chamber events and special projects, including networking events, Business After Hours, ribbon cuttings, professional seminars, legislative events, MDBA meetings, and other community engagement activities while maintaining established budgets.
• In collaboration with the Marketing and Communications Coordinator, write, design, and edit materials (programs, tickets, email blasts, etc.) for events.
• Manage event logistics while complying with the constraints of event budgets.
• Assist with event sponsorship packages and agreements.
• Perform some clerical duties; receive and screen telephone calls and visitors; provide courteous and responsive assistance; answer questions and provide information to the public; and respond professionally and appropriately when referring complaints.
• Arrange, coordinate, schedule and assist with meetings and meeting facilities; prepare rooms; send notices and announcements as assigned; and arrange or assist with refreshments, as directed.
• Prepare and order office supplies.
• Attendance at Chamber events outside of normal work hours may be required of this position.
• Assist the Chamber President with project management.
• Arrange and coordinate Chamber committees, groups, and programs.
• Answer inquiries efficiently, with business maturity, discretion, while maintaining positive working relations.
• Communicate effectively, both verbally and in writing.
• Analyze and solve problems.
• Perform other duties as assigned.

MINIMUM QUALIFICATIONS

• High School Diploma or General Education Degree (GED).
• Bachelor's degree in Business Administration, Events Management, or similar field is preferred.
• Three (3) years' experience in events planning, marketing, administrative support or related work.
• Proficient in using Microsoft Office Word, Outlook, Excel, and PowerPoint applications.
• Experience with social media platforms and digital communications.

SUPERVISION EXERCISED

None

SUPERVISION RECEIVED

Reports to MACC President

PUBLIC CONTACTS

Frequent contact with employees, business owners, and the general public.

NON-DISCRIMINATION POLICY

MACC does not discriminate based on disability status in the admission or

access to, treatment or employment in its programs and activities.

EMPLOYER:Marshall Area Chamber of Commerce

ACCOUNTABLE TO: President

Level: Non-Exempt

Hours: 25/week

Salary Range: $20-$23/Hour

SUMMARY OF POSITION

The Events Specialist is responsible for planning, coordinating, and executing Chamber programs and events that support member engagement and community development. This position serves as an initial point of contact with the business owners and general public. Key duties include: planning events, adhering to event budgets, set up/tear down of events, managing events, soliciting sponsors or partner organizations, assisting in marketing, and promoting events with media outlets including web, social, print, & radio.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Plan, coordinate, and execute Chamber events and special projects, including networking events, Business After Hours, ribbon cuttings, professional seminars, legislative events, MDBA meetings, and other community engagement activities while maintaining established budgets.
• In collaboration with the Marketing and Communications Coordinator, write, design, and edit materials (programs, tickets, email blasts, etc.) for events.
• Manage event logistics while complying with the constraints of event budgets.
• Assist with event sponsorship packages and agreements.
• Perform some clerical duties; receive and screen telephone calls and visitors; provide courteous and responsive assistance; answer questions and provide information to the public; and respond professionally and appropriately when referring complaints.
• Arrange, coordinate, schedule and assist with meetings and meeting facilities; prepare rooms; send notices and announcements as assigned; and arrange or assist with refreshments, as directed.
• Prepare and order office supplies.
• Attendance at Chamber events outside of normal work hours may be required of this position.
• Assist the Chamber President with project management.
• Arrange and coordinate Chamber committees, groups, and programs.
• Answer inquiries efficiently, with business maturity, discretion, while maintaining positive working relations.
• Communicate effectively, both verbally and in writing.
• Analyze and solve problems.
• Perform other duties as assigned.

MINIMUM QUALIFICATIONS

• High School Diploma or General Education Degree (GED).
• Bachelor's degree in Business Administration, Events Management, or similar field is preferred.
• Three (3) years' experience in events planning, marketing, administrative support or related work.
• Proficient in using Microsoft Office Word, Outlook, Excel, and PowerPoint applications.
• Experience with social media platforms and digital communications.

SUPERVISION EXERCISED

None

SUPERVISION RECEIVED

Reports to MACC President

PUBLIC CONTACTS

Frequent contact with employees, business owners, and the general public.

NON-DISCRIMINATION POLICY

MACC does not discriminate based on disability status in the admission or

access to, treatment or employment in its programs and activities.