Events Programs Lead - Trade Shows & Field Activations

CAPSA; Round Rock (TX); Hybrid; USD 42,000 - 62,000; Full time

Job summary

Cupix, the Spatial Intelligence Platform, seeks an Events Coordinator to own Cupix's North American event program from planning through onsite execution. This hybrid role is based in Round Rock, Texas.

You will manage the event calendar (trade shows, conferences, workshops, partner activations), coordinate booth builds, demo gear, branding, travel, and logistics with Sales, Marketing and Customer Success to maximize impact and ROI.

Qualifications

• 2 to 3 years in event management or marketing operations in a B2B environment.
• Demonstrated experience managing trade show logistics, booth builds, and show floor operations.
• Strong project management instincts and deadline-driven working style.
• Budget ownership including purchase orders, invoicing, and expense tracking.
• Willingness to travel domestically (and Canada when required) for onsite support.

Responsibilities

• Own Cupix's North American event calendar (trade shows, industry conferences, customer workshops, owned events, and partner activations) from venue research and booth planning through onsite setup and teardown
• Build project plans, timelines, run‑of‑show documents, staffing plans, and checklists covering milestones, deadlines, responsibilities, booth requirements, internal approvals, and contingency planning
• Serve as Cupix's primary point of contact with show organizers, exhibition services contractors, and venue partners
• Lead cross‑functional planning with Sales, Customer Success, Product, and Marketing to align event staffing, demo plans, messaging, and supporting promotional campaigns
• Manage onsite execution directly for high‑priority events, and provide remote troubleshooting and support for staff at events you don't attend
• Source, negotiate, and manage venues, production teams, AV providers, caterers, and other event vendors, including contracts, deliverables, insurance, and compliance documentation.
• Coordinate event programming by working with the Marketing team on session development, speaker management, agenda development, and overall event flow.
• Manage travel, accommodations, and logistics for speakers, VIPs, and attending staff, including schedules, communications, hospitality, badge registration, and onsite support.
• Oversee attendee‑facing logistics, including registration, ticketing, attendee communications, and onsite signage.

Skills

Event management

Project management

Budget ownership

Vendor negotiation

Tools

HubSpot

Salesforce

Job description

Cupix, the Spatial Intelligence Platform, seeks an Events Coordinator to own Cupix's North American event program from planning through onsite execution. This hybrid role is based in Round Rock, Texas.

You will manage the event calendar (trade shows, conferences, workshops, partner activations), coordinate booth builds, demo gear, branding, travel, and logistics with Sales, Marketing and Customer Success to maximize impact and ROI.