Events Planning & Operations Assistant

City-of-Gastonia-; Gastonia (NC); On-site; USD 36,000 - 44,000; Full time

Job summary

City of Gastonia seeks an enthusiastic Events Assistant to help plan and execute special city events. You will work under the Events & Resource Manager and Recreation Manager, handling planning documents, vendor outreach, and on-site setup.

The role requires strong communication, organizational skills, and the ability to work independently. Proficiency with Canva, Word, and Excel is preferred, with a background in event planning or project management.

Qualifications

• High School diploma or equivalent.
• Prior experience in event planning, project management, or related field.
• Ability to follow written policies and procedures.

Responsibilities

• Assist with planning and execution of City special events.
• Create site maps, timelines, checklists, and planning documents.
• Coordinate with vendors and entertainers via email.
• Research vendors, activities, rentals, and related services.
• Prepare event materials and signage using Canva.
• Support event-day setup, operation, and breakdown.
• Maintain vendor lists, contacts, and event records.

Skills

Communication

Independent worker

Organizational skills

Canva usage

Microsoft Word/Excel

Education

High School diploma or equivalent

Tools

Canva

Microsoft Word

Microsoft Excel

Job description

City of Gastonia seeks an enthusiastic Events Assistant to help plan and execute special city events. You will work under the Events & Resource Manager and Recreation Manager, handling planning documents, vendor outreach, and on-site setup.

The role requires strong communication, organizational skills, and the ability to work independently. Proficiency with Canva, Word, and Excel is preferred, with a background in event planning or project management.