Events Planner

Williams Companies; Tulsa (OK); Hybrid; USD 45,000 - 70,000; Full time

Benefits offered by this job

Hybrid work model

Medical, dental, vision coverage

401(k) with company match

Paid time off

Job summary

Williams Companies in Tulsa, OK seeks an experienced Event Coordinator to manage end-to-end logistics for internal and external events. You will coordinate venues, registrations, travel, catering, materials, and onsite execution while aligning with brand standards and leadership objectives.

The role requires 2+ years in event coordination with budget tracking, invoicing, and vendor coordination. A strong communicator and multitasker is essential for success in a hybrid office environment.

Qualifications

• Required: Associate’s degree in Communications, Public Relations, Marketing, or Hospitality and two (2) years’ experience in event coordination and logistics support, budget tracking and invoicing, and vendor stakeholder coordination.
• Preferred: Associate’s degree in Communications, Public Relations, Marketing, or Hospitality and five (5) years’ experience in event coordination and logistics support, budget tracking and invoicing, and vendor stakeholder coordination

Responsibilities

• Executes and manages all end-to-end logistics for internal and external events, including venue sourcing & arrangements, registration, travel coordination, catering, event materials, and onsite execution
• Partners with internal stakeholders and vendors to ensure event details are delivered accurately, on schedule, and aligned with established objectives
• Manages vendor coordination activities, including obtaining quotes, processing invoices, tracking expenses, and maintaining event-related documentation
• Oversees the event logistics budgets and identifying cost variances or potential issues for review by leadership
• Coordinates the development and distribution of event communications and materials, including invitations, agendas, presentation support, speaker logistics, signage, and run-of-show documents
• Collaborates with Communications, Creative, and business partners to ensure materials are accurate, timely, and consistent with brand standards
• Serves as a primary point of contact for attendees, speakers, vendors, and internal stakeholders by responding to inquiries, coordinating event details, and tracking action items
• Supports post-event activities, including feedback collection, invoice reconciliation, documentation of lessons learned, and recommendations to improve future event execution
• Other duties as assigned

Skills

Event coordination

Budget tracking

Vendor coordination

Project management

Education

Associate’s degree in Communications/PR/Marketing/Hospitality

Tools

Microsoft Office

Job description

OK Tulsa - Headquarters

Relocation Eligible

TX Houston - Tower

Full time

R112631

At Williams, we’re powering a cleaner, more connected future, and that starts with you. Here, your work fuels communities, drives innovation, and helps deliver reliable energy the world depends on. Join a Fortune 500 team that invests in your growth, values your contributions, and challenges you to make a lasting impact every day.

Responsibilities/Expectations:

• Executes and manages all end-to-end logistics for internal and external events, including venue sourcing & arrangements, registration, travel coordination, catering, event materials, and onsite execution

• Partners with internal stakeholders and vendors to ensure event details are delivered accurately, on schedule, and aligned with established objectives

• Manages vendor coordination activities, including obtaining quotes, processing invoices, tracking expenses, and maintaining event-related documentation

• Oversees the event logistics budgets and identifying cost variances or potential issues for review by leadership

• Coordinates the development and distribution of event communications and materials, including invitations, agendas, presentation support, speaker logistics, signage, and run-of-show documents

• Collaborates with Communications, Creative, and business partners to ensure materials are accurate, timely, and consistent with brand standards

• Serves as a primary point of contact for attendees, speakers, vendors, and internal stakeholders by responding to inquiries, coordinating event details, and tracking action items

• Supports post-event activities, including feedback collection, invoice reconciliation, documentation of lessons learned, and recommendations to improve future event execution

• Other duties as assigned

Education/ Years of Experience:

• Required: Associate’s degree in Communications, Public Relations, Marketing, or Hospitality and two (2) years’ experience in event coordination and logistics support, budget tracking and invoicing, and vendor stakeholder coordination

• Preferred: Associate’s degree in Communications, Public Relations, Marketing, or Hospitality and five (5) years’ experience in event coordination and logistics support, budget tracking and invoicing, and vendor stakeholder coordination

Other Requirements:

• Demonstrates excellent organizational/interpersonal skills and safety as the utmost priority

• Proficiency in Microsoft Office Applications and PC skills

• Event oversight, coordination and planning experience

• Project Management experience and ability to manage multiple events simultaneously

• Proven ability to collaborate across functions and manage multiple stakeholders

• Excellent written and verbal communication skills

• Ability to examine and coordinate vendor contract requirements

• Experience supporting corporate communications, brand, or executive-level events

• Ability to multitask and manage priorities, track budgets and invoices, manage event logistics, maintain attention to detail, and meet deadlines in a fast-paced environment

• Demonstrated ability to build effective working relationships with internal stakeholders, vendors, and event participants while providing a high level of customer service and professionalism

#LI-KM2

About Tulsa:

Our corporate headquarters is located in downtown Tulsa, Oklahoma, the 2nd largest city in Oklahoma and the 47th most populous in the U.S.

Tulsa is known as the Mother of "The Mother Road" - Route 66, and boasts impressive art deco architecture, the #1 city park in the U.S. (The Gathering Place) and is a great venue for live music. It's an easy place to get in and out of, with more than 20 non‑stop flight destinations offered at Tulsa International Airport. Tulsa is listed on CNN Travel's best destinations to visit in 2022! (https://www.cnn.com/travel/article/where-to-travel-best-destinations-2022/index.html)

Tulsa is not only a great place to live, but it's affordable. According to the 2019 Economic Report from Tulsa's Future, the cost of living is 8 percent below the U.S. average. There is no place like T-Town. Check out visittulsa.com to learn more!

We invest in our people in ways that actually show up in your day‑to‑day, not just on paper. Our Total Rewards are built to support how you work, live, and plan for what’s next.

Here’s a look at what that means:

• Strong pay plus an annual incentive program

• Hybrid work for most office roles, plus real flexibility in many field positions

• Medical, dental, and vision coverage with options that fit your life, not the other way around

• 401(k) with company match and an annual company contribution

• Paid time off, including company and floating holidays

• Paid parental leave (up to six weeks per parent), plus fertility and adoption support

• Advanced AI tools and resources to help level up and work smarter

• Clear paths to grow your career, with a strong culture of promoting from within

• Tuition reimbursement and support for continuing education

• HSA and FSA options

• Company‑paid life insurance and disability coverage

• Employee stock purchase plan

• Domestic partner benefits

• Employee resource groups, wellness support, paid volunteer time, and company matching for causes you care about

Eligibility and benefits are governed by the terms of the applicable plan or program document which can be amended or terminated at any time.

For more information, please visit Total Rewards | Williams Companies (https://www.williams.com/total-rewards/) .

Williams is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, national origin, age, marital status, disability, veteran status, genetic information or any other basis protected under applicable discrimination law.

Why Williams?

Looking to apply your passion and skills to the innovative and vital work that helps fuel the clean energy economy?

As the world demands reliable, low‑cost, low‑carbon energy, Williams will be there.

We currently handle one third of the natural gas in the United States that is used every day to heat homes, cook food and generate electricity.

We don’t offer jobs; we offer career opportunities that include:

• Competitive compensation and inclusive benefits

• Growth and development opportunities

• An inclusive culture where you can be yourself

• Opportunities to get involved in the community where you work and live

• Flexible work arrangements for many positions, including hybrid schedules

We’re proud of our innovative people who want to make the world a better place and invite you to explore how you can help us make clean energy happen.

Learn About Wiliams (https://www.williams.com/)