Executive Assistant - VP

Williams; United States; Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Hybrid work model

Medical, dental, and vision

401(k) with company match

Paid time off

Parental leave

Tuition reimbursement

Life insurance

Employee stock purchase plan

Wellness support

Diversity & inclusion programs

Job summary

Williams is hiring an Executive Assistant to support our executive leaders in a high-demand environment. This role requires exceptional organization, judgment, and the ability to handle sensitive information while partnering with senior leaders.

You will manage complex calendars, coordinate travel, prepare documents, and support budgeting and reporting efforts. The position offers hybrid work arrangements and opportunities to contribute to a Fortune 500 company known for growth and advancement.

Qualifications

• High school diploma or GED required; at least 5 years’ experience supporting executive management.
• Bachelor’s degree preferred.

Responsibilities

• Provides administrative and clerical support for one or more persons, including confidential work.
• Responds to inquiries from internal and external business partners.
• Supports department projects, invoice management, document preparation, and presentation creation.
• Maintains cost centre data and analysis.
• Assists with budgets and forecasts.
• Supervises staff on assigned projects and mentors others.
• Manages executive support for a G&P legal team with discretion.
• Prepares meeting logistics and coordinates distribution of materials and reports with directors and C-suite leadership.

Skills

Communication

Time management

Microsoft Office

Confidentiality

Team coordination

Education

High school diploma or GED

Bachelor’s degree

Tools

Microsoft Teams

SharePoint

MS Office

Job description

At Williams, we’re powering a cleaner, more connected future, and that starts with you. Here, your work fuels communities, drives innovation, and helps deliver reliable energy the world depends on. Join a Fortune 500 team that invests in your growth, values your contributions, and challenges you to make a lasting impact every day.

The Executive Assistant is responsible for providing administrative support to our Executive Leaders. To be successful in this role, you’ll need to be exceedingly well organized, handle a range of sophisticated assignments requiring the use of experience, innovation and judgment, while working closely with the executive and their sources!

Responsibilities / Expectations

• Provides administrative and clerical support for one or more persons, including work of a confidential nature
• Responds to inquiries from our internal and external business partners
• Assists in the technical and functional services of the department by providing support on projects, invoice management, preparing documents for approval, preparing presentations, monitoring data, reporting
• Maintains cost centre data and analysis
• Assists with preparation of budgets and forecasts
• Supervises work of personnel on assigned projects
• Mentors others
• Manages administrative support for a G&P legal team, handling routine and ad hoc requests with discretion and adaptability
• Prepares meeting logistics materials and coordinates the distribution of materials and reports; interfaces professionally with directors and C-suite leadership
• Other duties as assigned

Education / Years of Experience: Required: High school diploma or GED; a minimum five (5) years’ experience supporting executive management Preferred: Bachelor’s degree

Other Requirements

• Strong verbal and written communication skills
• Demonstrates excellent organizational/interpersonal skills and safety as the utmost priority
• Needs advanced knowledge of Microsoft Office Application and PC skills, including Microsoft Teams
• Excellent time management skills, including the coordination of executive meetings, calendars and travel
• Demonstrates ability to handle confidential and sensitive information
• Preferred: Beginner to Intermediate knowledge of SharePoint #LI-KK1

Why Tulsa?

Because here, you don’t have to choose between career and lifestyle. Tulsa is a growing hub for innovation and energy, paired with a vibrant arts scene, great food, and a cost of living that actually lets you enjoy it all. Think shorter commutes, bigger impact and a community that feels like home from day one. Check out ExperienceTulsa.com to learn more.

Benefits

• Strong pay plus an annual incentive program
• Hybrid work for most office roles, plus real flexibility in many field positions
• Medical, dental, and vision coverage with options that fit your life, not the other way around
• 401(k) with company match and an annual company contribution
• Paid time off, including company and floating holidays
• Paid parental leave (up to six weeks per parent), plus fertility and adoption support
• Advanced AI tools and resources to help level up and work smarter
• Clear paths to grow your career, with a strong culture of promoting from within
• Tuition reimbursement and support for continuing education
• HSA and FSA options
• Company-paid life insurance and disability coverage
• Employee stock purchase plan
• Domestic partner benefits
• Employee resource groups, wellness support, paid volunteer time, and company matching for causes you care about

Eligibility and benefits are governed by the terms of the applicable plan or program document which can be amended or terminated at any time. For more information, please visit Total Rewards | Williams Companies.

Williams is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, national origin, age, marital status, disability, veteran status, genetic information or any other basis protected under applicable discrimination law.

Why Williams?

Looking to apply your passion and skills to the innovative and vital work that helps fuel the clean energy economy? As the world demands reliable, low-cost, low‑carbon energy, Williams will be there. We currently handle one third of the natural gas in the United States that is used every day to heat homes, cook food and generate electricity. We don’t offer jobs; we offer career opportunities that include: Competitive compensation and inclusive benefits Growth and development opportunities An inclusive culture where you can be yourself Opportunities to get involved in the community where you work and live Flexible work arrangements for many positions, including hybrid schedules We’re proud of our innovative people who want to make the world a better place and invite you to explore how you can help us make clean energy happen.