Events Operations Coordinator - Tucson

ASM Global-SMG; Tucson (AZ); On-site; USD 45,000 - 60,000; Full time

Job summary

Legends Global is seeking an Operations Coordinator for our Tucson, AZ venue. The role focuses on coordinating daily facility operations, event setups, conversions, and post-event activities, ensuring readiness and adherence to service standards.

You will work with management to align staffing, schedules, and cross-department requirements to deliver exceptional guest experiences. The ideal candidate has 1–3 years in facility or event operations, strong communication, and solid organizational

Qualifications

• One to three years of previous experience in facility operations, event operations, hospitality, convention centers, arenas, or a related operational environment preferred.
• Demonstrated ability to coordinate multiple operational responsibilities, prioritize tasks, and meet deadlines in a fast-paced environment.
• Strong communication and interpersonal skills, with the ability to work effectively with team members, supervisors, management, and cross-functional departments.
• Ability to provide direction, support team accountability, and reinforce established workplace standards while maintaining positive professional relationships.
• Strong organizational skills, attention to detail, and the ability to maintain accurate operational records and documentation.
• Ability to identify operational challenges, exercise sound judgment, and escalated concerns appropriately.
• Working knowledge of workplace safety procedures, facility operations, equipment handling, and operational best practices preferred.
• Proficiency with basic computer applications, including Microsoft Office, scheduling systems, and operational reporting tools, or the ability to learn required systems.
• Knowledge of OSHA, ADA, and other safety regulations.
• Commitment to integrity, professionalism, confidentiality, and exceptional customer service.

Responsibilities

• Coordinate and support daily facility operations, including event setups, conversions, teardowns, custodial services, and facility readiness.
• Review event orders, operational schedules, staffing requirements, and equipment needs to support successful event execution.
• Coordinate with Event Management, Production, Food and Beverage, Maintenance, and other departments to ensure operational requirements and timelines are communicated and achieved.
• Monitor operational activities during events and conversions, identifying challenges and communicating necessary adjustments to operational leadership.
• Support large-scale and complex event conversions, providing on-site coordination and direction to assigned team members as needed.
• Assist in conducting routine facility inspections to ensure cleanliness, presentation, equipment readiness, and established operational standards are maintained.
• Identify opportunities to improve operational workflows, productivity, efficiency, and overall service delivery.
• Assist department leadership with coordinating staff assignments, work schedules, daily priorities, and departmental coverage.
• Provide day-to-day direction and guidance to assigned team members to ensure tasks are completed safely, efficiently, and within established timelines.
• Support management in training, coaching, and developing team members on operational procedures, equipment usage, workplace expectations, and service standards.
• Monitor team performance, attendance, and productivity, documenting and communicating concerns to management for appropriate follow-up.
• Assist management with staffing coordination, timekeeping reviews, and attendance tracking to support accurate records and adequate operational coverage.
• Promote a culture of professionalism, accountability, teamwork, and continuous improvement through consistent leadership behaviors.
• Support operational leadership in identifying opportunities to improve employee engagement, team effectiveness, and overall departmental performance.
• Maintain consistent communication with department leadership, supervisors, team members, and other departments to ensure alignment with event and facility requirements.
• Communicate changes in schedules, operational priorities, staffing needs, and event requirements in a timely and professional manner.
• Follow up on assigned responsibilities to ensure operational tasks are completed accurately and within established deadlines.
• Identify and promptly escalated operational concerns, staffing challenges, safety issues, and performance-related matters to the appropriate manager.
• Support consistent adherence to company policies, departmental procedures, safety requirements, and established operational expectations.
• Demonstrate ownership, reliability, professionalism, and sound judgment when addressing daily operational responsibilities and challenges.

Skills

Communication

Organizational skills

Attention to detail

Problem-solving

Leadership support

Tools

MS Office

Scheduling systems

Reporting tools

Job description

Legends Global is seeking an Operations Coordinator for our Tucson, AZ venue. The role focuses on coordinating daily facility operations, event setups, conversions, and post-event activities, ensuring readiness and adherence to service standards.

You will work with management to align staffing, schedules, and cross-department requirements to deliver exceptional guest experiences. The ideal candidate has 1–3 years in facility or event operations, strong communication, and solid organizational