Events & Operations Coordinator (Hybrid/Remote)

Fund Finance Association; Charlotte (NC); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Fund Finance Association seeks an Events & Administrative Coordinator to support the planning, promotion, and execution of events and programs from our Charlotte office. You will work with the CMO, COO, and team to coordinate logistics, manage calendars, travel, and reporting.

The role requires strong organizational skills, attention to detail, and the ability to handle multiple events while maintaining clear communication across time zones. A hybrid in-office/remote arrangement is available.

Qualifications

• 4+ years of administrative support experience
• Experience in marketing or event planning preferred
• Strong organizational and problem-solving skills
• Excellent written and verbal communication skills
• Very strong attention to detail and accuracy
• Independent self-starter with IT familiarity

Responsibilities

• Coordinate events, programs planning, promotion, and execution
• Support scheduling for Board and Committee meetings across time zones
• Assist with travel bookings and expense reports
• Manage office tasks: vendors, shipments, supplies, and communications
• Maintain marketing databases and CRM records (HubSpot)
• Assist with post-event follow-up, surveys, and reporting

Skills

Strong organizational skills

Problem-solving skills

Excellent written and verbal komunik…

Attention to detail

Independent self-starter

Ability to work under pressure

Tools

Microsoft Office Suite

Microsoft Outlook

Excel

Google Sheets

Canva

HubSpot

Job description

Fund Finance Association seeks an Events & Administrative Coordinator to support the planning, promotion, and execution of events and programs from our Charlotte office. You will work with the CMO, COO, and team to coordinate logistics, manage calendars, travel, and reporting.

The role requires strong organizational skills, attention to detail, and the ability to handle multiple events while maintaining clear communication across time zones. A hybrid in-office/remote arrangement is available.