Event Coordinator

Addison Group; Chicago (IL); Hybrid; USD 53,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Addison Group is partnering with a well-established membership organization seeking Event Coordinators to join its growing team. This role focuses on delivering high-quality in-person events across North America, blending logistics, stakeholder engagement, and program development.

The Operations Coordinator will manage approximately 30 events annually, work with volunteers and staff, and ensure engaging educational programs while maintaining strong relationships and a focus on member experience.

Qualifications

• 2–3 years of experience in event planning, project coordination, or related field.
• Experience supporting in-person events, including logistics and program development.
• Strong project management and organizational skills with ability to multitask.
• Customer-first mindset with exceptional relationship-building abilities.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite.
• Experience with event management platforms such as Cvent, Monday.com, and HubSpot preferred.
• Ability to work independently while collaborating across teams.

Responsibilities

• Coordinate and execute approximately 30 in-person events annually.
• Partner with volunteer leaders and internal teams for education programs and agendas.
• Collaborate with marketing to boost participation through outreach.
• Serve as primary contact for volunteers, speakers, sponsors, and external stakeholders.
• Build relationships with volunteer leaders to support engagement and recruitment.
• Oversee event logistics: registration, communications, timelines, vendors, on-site support.
• Track KPIs: attendance, satisfaction, sponsor engagement, budget performance.
• Analyze event data and feedback to identify improvement opportunities.
• Collaborate with teams to maintain best practices for event operations.
• Recommend process improvements for efficiency and scalability.

Skills

Event coordination

Project management

Relationship building

Communication

Customer service

Tools

Cvent

Monday.com

HubSpot

Microsoft Office

Job description

Location: Hybrid – Downtown Chicago (Tuesday, Wednesday, Thursday in-office; Monday and Friday remote)

Compensation: $53,000 – $60,000 annually, plus eligibility for an annual discretionary bonus

Work Schedule: Full-time, 40 hours per week; flexible start times between 8:00 AM–4:00 PM or 9:00 AM–5:00 PM

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client

Addison Group is partnering with a well-established membership organization seeking Event Coordinators to join its growing team. This organization supports a large professional network across North America and is committed to delivering exceptional member experiences through educational programming, networking opportunities, and community engagement.

This is an excellent opportunity for a highly organized, relationship-driven professional who thrives in a collaborative environment and enjoys managing events from concept through execution

Job Description

:The Operations Coordinator serves as the primary liaison for assigned regional communities and supports volunteer leaders to ensure the successful delivery of in-person events across North America

This role blends event planning, stakeholder engagement, project coordination, and data analysis to create exceptional member experiences. The ideal candidate is highly organized, service-oriented, and comfortable managing multiple priorities while collaborating across team

Key Responsibilitie

• s:Coordinate and execute approximately 30 in-person events annually, ensuring seamless delivery and alignment with organizational objective
• s.Partner with volunteer leaders and internal teams to develop engaging educational programs and event agenda
• s.Collaborate with marketing teams to increase participation through targeted outreach strategies and creative engagement initiative
• s.Serve as the primary point of contact for volunteers, speakers, sponsors, and other external stakeholder
• s.Build and maintain strong relationships with volunteer leaders to support engagement, retention, and recruitment effort
• s.Oversee event logistics, including registration management, communications, timelines, vendor coordination, and onsite suppor
• t.Track and report on key performance indicators, including attendance, satisfaction scores, sponsor engagement, and budget performanc
• e.Analyze event data and participant feedback to identify opportunities for continuous improvemen
• t.Collaborate with internal teams to establish and maintain best practices for event operations and stakeholder engagemen
• t.Recommend and implement process improvements to enhance efficiency, consistency, and scalabilit

. Qualification

• s:2–3 years of experience in event planning, project coordination, association management, customer success, or a related fiel
• d.Experience supporting in-person events, including logistics, marketing, and program developmen
• t.Strong project management and organizational skills with the ability to manage multiple priorities simultaneousl
• y.Customer-first mindset with exceptional relationship-building abilitie
• s.Excellent written and verbal communication skill
• s.Proficiency with Microsoft Office Suit
• e.Experience with event management and project management platforms such as Cvent, Monday.com, and HubSpot preferre
• d.Ability to work independently while collaborating effectively across team

• s:Business casual office environmen
• t.Travel required up to 10 times per year, including occasional evenings and weekends. Most travel is 2–3 days in duration and occurs during the workwee
• k.This role offers exposure to cross-functional teams and opportunities for professional growth within a supportive, high-performing environmen

• s:Hybrid work schedule with two remote days each we
• ekCollaborative, team-oriented culture with strong leadership suppo
• rtOpportunity to help shape meaningful member experiences and build a professional network across North Ameri

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon reques