Events & Meeting Coordinator - Irvine (6-Month Contract)

Ultimate Staffing Services; Irvine (CA); On-site; USD 41,000 - 48,000; Part time

Job summary

Ultimate Staffing Services in Irvine, CA is seeking an Events and Meeting Associate to support conference services activities and logistics for campus events and spaces. You will engage with internal planners, educate on space capabilities, and collaborate with cross-functional teams to ensure smooth event operations.

The role is a W-2 contract for 6 months and requires a Bachelor's degree with 1 year of meetings and events experience; familiarity with Coupa, ECLM, and Cvent is a plus, along

Qualifications

• Bachelor's degree in a related field is required.
• 1 year of meetings and events experience or equivalent work history.

Responsibilities

• Execute day-to-day meetings and events activities and logistics for Irvine campus spaces.
• Engage with stakeholders on meeting and event needs and educate on space capabilities and guidelines.
• Review setup requirements with cross-functional teams and provide solutions on best action.
• Support large scale meetings by attending discovery sessions and site visits.
• Generate and distribute reports; upload contracts and monitor approvals in CLM systems.
• Onboard suppliers and create requisitions/purchase orders in source-to-pay systems.

Skills

Meeting coordination

Stakeholder communication

Event logistics

Education

Bachelor's degree

Tools

Coupa

ECLM

Cvent

Event diagramming tools

Job description

Ultimate Staffing Services in Irvine, CA is seeking an Events and Meeting Associate to support conference services activities and logistics for campus events and spaces. You will engage with internal planners, educate on space capabilities, and collaborate with cross-functional teams to ensure smooth event operations.

The role is a W-2 contract for 6 months and requires a Bachelor's degree with 1 year of meetings and events experience; familiarity with Coupa, ECLM, and Cvent is a plus, along