Meetings & Events Logistics Specialist

Hydrogen Group; Irvine (CA); On-site; USD 55,000 - 78,000; Full time

Job summary

Hydrogen Group in Irvine seeks a Conference Services Coordinator to apply professional expertise to support conference services activities, meeting logistics, and business outcomes.

You will coordinate day-to-day execution of meetings and events, engage with stakeholders, and oversee setup with AV and catering. The role involves generating reports, contract uploads, and contributing to program guidelines.

Qualifications

• Bachelor's degree in Marketing or equivalent training required.
• 2–4 years of related experience required.

Responsibilities

• Coordinate the day-to-day execution of meetings, events, and related logistics for managed event spaces at a corporate campus.
• Engage with stakeholders, including meeting and event planners, to understand event needs and communicate space capabilities and current guidelines.
• Review meeting and event setup requirements with cross-functional teams, such as audiovisual (AV) and catering, identify discrepancies, and recommend solutions.
• Support large-scale meetings by participating in discovery sessions, site visits, and related planning activities.
• Generate, revise, and distribute reports; maintain negotiation trackers and campus event reports.
• Upload contracts into an enterprise contract lifecycle management (ECLM) system and monitor contract approvals and execution.
• Support supplier onboarding and create requisitions and purchase orders in a source-to-pay system, such as Coupa.
• Contribute to the development of guidelines and procedures for conference services programs.

Education

Bachelor's degree in Marketing or equivalent training

Job description

Hydrogen Group in Irvine seeks a Conference Services Coordinator to apply professional expertise to support conference services activities, meeting logistics, and business outcomes.

You will coordinate day-to-day execution of meetings and events, engage with stakeholders, and oversee setup with AV and catering. The role involves generating reports, contract uploads, and contributing to program guidelines.