Events & Marketing Coordinator

SESCO Lighting, Inc.; Florida; On-site; USD 42,000 - 60,000; Full time

Job summary

SESCO Lighting, Inc. seeks an Events & Marketing Coordinator to provide high-level event support for the FL branch and HQ offices. This role requires exceptional organization, discretion, and the ability to manage competing priorities in a fast-paced environment.

You will plan and execute internal and external events—from leadership meetings to trainings and client functions—while adhering to budgets and delivering cost-effective, high-quality outcomes. Travel across the FL footprint is expected.

Qualifications

• Associate’s degree in Business Administration, Communications, or related field (Bachelor’s degree preferred).
• Minimum of 3 years of experience in the lighting industry.
• 2+ years of event planning and coordination experience.
• Proficiency in Microsoft Office Suite and virtual meeting platforms (Teams, Zoom) and tools (Cvent, Canva, Adobe, Eventbrite).
• Ability to travel across SESCO’s FL footprint to support events.

Responsibilities

• Lead planning, coordination, and execution of SESCO FL branch events (annual meetings, leadership training, conferences).
• Plan and execute HQ events (donations/back to school drive, volunteer opportunities, employee appreciation).
• Develop event timelines, task lists, and communication plans for smooth execution.
• Manage event budgets, negotiate vendor contracts, and control costs while maintaining quality.
• Secure venues, catering, accommodations, transportation, and other services.
• Provide on-site event support to oversee logistics and resolve issues.
• Manage event calendar and coordination for SESCO FL branches.
• Gather post-event feedback to improve future events.
• Serve as liaison between executives, employees, clients, and external partners; handle confidential information.

Skills

Communication

Organization

Time management

Discretion

Negotiation

Education

Associate’s degree

Bachelor’s degree preferred

Tools

Microsoft Office

Teams

Zoom

Cvent

Canva

Adobe

Eventbrite

Job description

The Events & Marketing Coordinator provides high-level event support to the SESCO FL and HQ offices. This role requires exceptional organizational skills, discretion, and the ability to manage competing priorities in a fast-paced environment. This position is responsible for planning and executing internal and external company events, including leadership meetings, training conferences, client functions, and team-building activities — while adhering to defined budgets and ensuring high-quality, cost-effective outcomes. The ideal candidate will have a minimum of three years of experience in the lighting industry, be able to travel across SESCO’s FL footprint, and possess strong communication, negotiation, and relationship-building skills.

Key Responsibilities

Event Planning & Coordination

• Lead the planning, coordination, and execution of SESCO FL branch events, such as annual meetings, leadership training, conferences, etc.
• Plan and execute HQ events including moral and culture building. Example: donations/back to school drive, Thanksgiving food pantry collection, Christmas volunteer opportunities, and employee appreciation events.
• Develop detailed event timelines, task lists, and communication plans to ensure smooth execution.
• Manage event budgets carefully, negotiating vendor contracts and controlling costs while maintaining high standards and maximizing value.
• Secure venues, catering, accommodations, transportation, and other event-related services.
• Provide on-site support during events to oversee logistics and resolve any issues that arise.
• Manage event calendar and coordination for SESCO FL branches.
• Gather post-event feedback to continuously improve future events.
• Serve as a liaison between executives, employees, clients, and external partners as needed.
• Handle sensitive and confidential information with integrity and professionalism.

Qualifications & Skills

Education: Associate’s degree in Business Administration, Communications, or related field (Bachelor’s degree preferred).

Experience:

• Minimum of 3 years of experience in the lighting industry.
• 2+ years of event planning and coordination experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (Teams, Zoom) Cvent, Canva, Adobe, Eventbrite.
• Ability to travel across SESCO’s FL footprint to support events, leadership meetings, and training initiatives.
• Strong written and verbal communication skills with a focus on clarity and professionalism.
• Excellent organizational and time management skills with the ability to manage multiple priorities simultaneously.
• Ability to handle confidential information with discretion and integrity.

Preferred:

• Corporate event planning experience, ideally within the lighting or electrical industry.
• Knowledge of project management tools or CRM systems.
• Strong vendor management and negotiation skills