Events Manager

Denken Solutions, Inc.; Washington (District of Columbia); Vor Ort; USD 55.000 - 75.000; Vollzeit

Zusammenfassung

Denken Solutions, Inc. is seeking an organized Office Administrator to oversee our Seattle/Boston office, delivering an exceptional workplace experience for team members and visitors.

You will drive workplace operations and employee engagement, acting as the go-to for facilities, IT tickets, mail handling, and vendor coordination in a fast-paced environment.

Qualifikationen

• 2-5+ years of experience in office management, workplace operations, or a similar role, preferably in a tech environment.
• Proven track record of delivering excellent employee-facing service with attention to detail.
• Strong organizational and time management skills, with the ability to manage multiple tasks independently.

Aufgaben

• Own the day-to-day operations of the office, ensuring a clean, safe, and organized environment.
• Manage office, kitchen, and facilities supplies; oversee inventory and ordering.
• Act as primary point of contact for facilities and IT issues; submit and monitor tickets.
• Coordinate with building management and vendors for repairs and services.
• Handle mail and deliveries and support cross-functional teams on-site.
• Plan, budget, and execute site-specific events and engagement initiatives.
• Support on-site programs, meals, snacks, and beverage services.
• Assist with space planning and future headcount needs with leadership and facilities.
• Provide meetings and broadcast support, ensuring smooth technology and logistics.

Kenntnisse

Office management

Workplace operations

Vendor coordination

Event planning

Google Workspace

Tools

Google Workspace

Jobbeschreibung

On-Site role

Job Description

We are seeking a proactive and organized Office Administrator to oversee our Seattle/Boston office, creating an exceptional and seamless workplace experience for our team members and visitors.

In this role, you will be the go-to person for all things related to office operations, employee engagement, and on-site support.

You will play a critical part in shaping our office culture by ensuring our spaces are welcoming, well-maintained, and operationally excellent.

This position requires a high degree of autonomy, strong communication skills, and the ability to manage competing priorities in a fast-paced environment.

What You'll Do

Workplace Operations

• Own the day-to-day operations of the office, conducting regular walkthroughs to ensure a clean, safe, and organized environment.
• Manage all office, kitchen, and facilities supplies by monitoring stock levels, overseeing inventory, and handling all ordering and restocking.
• Act as the primary point of contact for facilities and IT issues, submitting and monitoring tickets to ensure timely resolution.
• Coordinate with building management and external vendors for repairs, maintenance, cleaning, and other on-site services.
• Handle all mail and deliveries, including receiving and distributing packages to the appropriate teams or individuals.
• Partner with cross-functional teams (IT, HR, Facilities, Food program, etc.) to provide on-the-ground support and ensure seamless office operations.

Employee Experience & Culture

• Plan, budget, and execute a variety of site-specific events, including holiday parties, social gatherings, team-building activities, and other company events.
• Support and coordinate on-site programs, including daily meals, snacks, and beverage services.
• Help create a lively and inclusive work culture by decorating for holidays and supporting company-wide engagement initiatives.
• Serve as a key resource for employees, gathering feedback and relaying important information about the office to staff.
• Manage and update internal office documentation, such as wiki pages and site specific intranet pages, to keep information current and accessible.

Administrative & Strategic Support

• Manage the office budget, track expenses, and support leadership with ad-hoc administrative requests.
• Facilitate new hire onboarding and orientation for the local office.
• Partner with leadership and the facilities team to assist with space planning and future headcount needs.
• Provide support for key meetings and broadcasts, ensuring technology and logistics run smoothly.

We'd Love to Hear From You If You Have:

• 2-5+ years of experience in office management, workplace operations, or a similar role, ideally within a high-growth tech environment.
• A proven track record of delivering excellent employee-facing service with strong attention to detail, even in high-demand situations.
• Strong organizational and time management skills, with the ability to manage multiple tasks, handle shifting priorities, and work independently.
• Excellent written and verbal communication skills and the ability to build strong relationships with internal partners, leadership, and external vendors.
• Experience managing vendors, coordinating events, and overseeing day-to-day facilities operations with a proactive, solution-oriented approach.
• Proficiency with Google Workspace.

About us:

At our organization, we take our mission and values to heart! We are on a mission to offer more and better jobs all over the world! Our goal is to care for you while you care for our clients and get you paid the highest pay possible. All our associates working with us are expected to embrace our RACE values: R - Results Matter, A- Approachable, C - Care, and E - Emergency i.e. work with a sense of urgency.

For more relevant job opportunities please visit our website: Denken Solutions Careers