Events Coordinator: VIP Meetings & Hospitality Pro

JLL; Sunnyvale (CA); On-site; USD 65,000 - 72,000; Full time

Benefits offered by this job

401(k) plan with company matching

Medical, Dental & Vision Care

Paid parental leave

Paid Time Off and Holidays

Daily Pay

Job summary

JLL, Sunnyvale, CA, is seeking an Event Coordinator to plan and execute internal and external events, ensuring exceptional client experience and high-touch hospitality. You will manage conference center operations, scheduling, catering, AV requirements, and VIP event coordination.

The role requires strong customer service, multi-tasking ability, and excellence in communication across all levels. On-site, with occasional travel and flexibility for events outside regular hours.

Qualifications

• Bachelor's degree or proven experience as an event planner or organizer.
• 1-3 years of experience in event planning, project management, hospitality, or related field.
• Exceptional customer service skills with a demonstrated passion for hospitality and high-touch service delivery.
• Excellent time management and verbal/written communication skills with the ability to communicate professionally across all organizational levels.
• Ability to multi-task and manage multiple priorities in a fast-paced environment while delivering results under tight deadlines.

Responsibilities

• Create and efficiently maintain Outlook and SharePoint room booking systems.
• Liaise with Technicians, Cleaners and Reception for meeting set-ups.
• Ensure accurate room booking information is displayed on each room every morning.
• Monitor meeting room signage condition, furniture and AV/VC equipment.
• Set up and maintain professional relationship with local suppliers.
• Monitor usage of Food and Beverage meeting consumables in the kitchen and other food services, maintain agreed par-stock levels.
• Plan and organize Meeting and Events, relevant contractors training session.
• Handle daily Trouble Ticket requests.
• Maintain adequate stock of all Meeting Room-related items.
• Liaise with Reception team for external visitor experience improvements.
• Liaise with Customers for special requirements .
• Be the first point of call for hosts and guests.
• Ensure all events for VIPs after out of hours are coordinated efficiently and effectively.
• Efficiently manages all meeting room calendars and incoming booking requests.
• Ensure that rooms are prepared and cleared before and after all meetings.
• Assists in the organization of any requirements for room bookings including catering requests.

Skills

Bachelor's degree

1-3 years experience

Customer service

Time management

Communication

Multitasking

Education

Bachelor's degree

Tools

Excel

Word

PowerPoint

Visio

Outlook

Job description

JLL, Sunnyvale, CA, is seeking an Event Coordinator to plan and execute internal and external events, ensuring exceptional client experience and high-touch hospitality. You will manage conference center operations, scheduling, catering, AV requirements, and VIP event coordination.

The role requires strong customer service, multi-tasking ability, and excellence in communication across all levels. On-site, with occasional travel and flexibility for events outside regular hours.