Events Coordinator, Historic Venue

Centro Asturiano De Tampa Inc; Tampa (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

Centro Asturiano de Tampa is seeking a detail-oriented Events Coordinator to coordinate venue logistics and support events at our historic property. You will work closely with the Director of Sales and Community Partnerships to meet with clients, confirm event details, prepare spaces, and coordinate staffing for a smooth client and guest experience.

The role requires two years of relevant experience in venue operations or event coordination, strong organizational and communication skills, and

Qualifications

• Bachelor’s degree in Hospitality, Event Management, or a related field is required.
• Minimum of two years of experience in venue operations, event coordination, hospitality, customer service, or related field.

Responsibilities

• Meet with clients and conduct venue tours and event walkthroughs.
• Confirm event details, including timelines, room layouts, vendor arrival times, setup needs, and venue services.
• Maintain accurate event files, floor plans, schedules, and client communications.
• Communicate venue policies, access instructions, and event requirements to clients and vendors.
• Coordinate room setup and breakdown, ensuring spaces are prepared according to confirmed layouts.
• Confirm staffing needs and schedules, including bartenders, security, parking attendants, and event support staff.
• Prepare and distribute event details and assignments to staff.
• Serve as the on-site venue contact for assigned events, addressing facility needs and ensuring venue policies are followed.
• Complete pre- and post-event walkthroughs and checklists.
• Document facility concerns, damages, and follow-up needs.
• Maintain organized event supplies and storage areas.
• Coordinate with building personnel regarding maintenance and event readiness.
• Provide administrative support to the Director of Sales and Community Partnerships.

Skills

Interpersonal skills

Organizational skills

Attention to detail

Multitasking

Communication

Problem-solving

Teamwork

Staff coordination

Customer service

Microsoft Office

Education

Bachelor’s degree in Hospitality, Event Management, or related field

Tools

Microsoft Office Suite

Event management software

Job description

Centro Asturiano de Tampa is seeking a detail-oriented Events Coordinator to coordinate venue logistics and support events at our historic property. You will work closely with the Director of Sales and Community Partnerships to meet with clients, confirm event details, prepare spaces, and coordinate staffing for a smooth client and guest experience.

The role requires two years of relevant experience in venue operations or event coordination, strong organizational and communication skills, and