Event Sales & Catering Coordinator

HHM Hotels; Tampa (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

HHM Hotels in Tampa is seeking a Sales and Catering Coordinator to support the property sales and catering team with administrative duties and timly service to internal departments and external customers. The role encompasses handling proposals, contracts, BEOs, and interdepartmental communications, coordinating with teams to ensure seamless guest experiences for events, and maintaining organized records.

A high school diploma is acceptable; a bachelor’s degree is preferred and prior hotel sales

Qualifications

• High School diploma or Bachelor's Degree preferred, but not required.
• Previous hotel sales or catering experience preferred, but not required.

Responsibilities

• Promptly answer telephone calls and communicate relevant account information to managers and departments.
• Type and process correspondence, proposals, banquet event orders and contracts as directed by management.
• Distribute memos, contracts, resumes, room requests, amenities and other communication as it relates to sales and catering to relevant departments.
• Act as a liaison between Sales/Catering Directors and Managers and other departments to properly communicate information needed for upcoming events including distribution of BEO's, resumes and changes.
• Politely and professionally converse with clients and respond to all inquiries.
• Coordinate as appropriate with other departments to ensure seamless delivery of service and guest satisfaction.
• Maintain filing and retaining necessary copies of contracts and correspondence in accordance with established standards.
• File and organize copies of contracts and correspondence ensuring records are up to date.
• Reserve and confirm rooms, meeting space, and banquet space when necessary.
• Perform other duties as requested by management.

Education

High School diploma

Bachelor's Degree

Job description

HHM Hotels in Tampa is seeking a Sales and Catering Coordinator to support the property sales and catering team with administrative duties and timly service to internal departments and external customers. The role encompasses handling proposals, contracts, BEOs, and interdepartmental communications, coordinating with teams to ensure seamless guest experiences for events, and maintaining organized records.

A high school diploma is acceptable; a bachelor’s degree is preferred and prior hotel sales