Events Coordinator

Ice Miller LLP; Washington (District of Columbia); On-site; USD 40,000 - 70,000; Full time

Job summary

A leading firm in Washington, D.C. is seeking a full-time Events Coordinator to manage and support various events. The ideal candidate will thrive in a fast-paced environment, ensuring seamless execution of events while maintaining confidentiality. This role requires strong communication skills, a bachelor's degree, and a background in event planning.

Benefits

Paid Time Off

Health Insurance

Vision Insurance

Dental Insurance

401k with Employer Match

Life Insurance

Qualifications

• 3+ years of event planning experience preferred.
• Strong written and verbal communication skills.

Responsibilities

• Coordinate and support Firm events from conception through execution.
• Assist with logistical planning and serve as the on-site point of contact.

Skills

Communication

Team Orientation

Technology Skills

Education

Bachelor's Degree

Degree in Hospitality

Tools

Microsoft Office

CRM Systems

Job description

Job Summary: Ice Miller LLP is seeking a full-time Events Coordinator who will be responsible for coordinating and supporting Firm events across various offices, from conception through execution. The ideal candidate must be able to work in a fast-paced environment with time-sensitive deadlines and maintain strict confidentiality due to the nature of the position.

• Salary in the range of $40,000 – $70,000 dependent on experience level and geographic location***
  
  
  

Essential Job Duties:

• Assist the Firm’s Events Manager with the logistical planning of Firm-oriented events, including but not limited to seminars, webinars, breakfasts, lunches, dinners, and receptions. Duties include assisting with venue research and menu selection; serving as the on-site point of contact (when applicable), including greeting and directing attendees; and reconciling expenses post-event.
• Create and distribute event invitations and monitor RSVPs.
• Prepare and/or coordinate, as appropriate, event materials including signage, promotional items, name tags, folders, and marketing collateral.
• Serve as the primary contact for questions regarding event registration and details.
• Liaise with administrative departments to stay informed on planned internal events, including but not limited to Firm meetings, partner meetings, associate lunches, board meetings, practice group meetings, holiday parties, and receptions.
• Provide support for sports and entertainment business development opportunities by performing assigned administrative tasks.
• Collaborate with Firm attorneys and business professionals to maximize the effectiveness of events by assisting with follow-up activities.
• Utilize the Firm’s Customer Relationship Management (CRM) system to manage client information, mailing lists, attendance records, and other data to support event and relationship-building efforts.
• Work with the business development team to assist with practice group initiatives, as appropriate.
• Collaborate across practice groups and administrative departments to enhance the impact of Firm events, including follow-up and post-event reporting.
• Assist with the creation and distribution of audience-targeted communications.
• Provide support on cross-functional team projects.
  
  
  

Minimum Requirements:

• Bachelor’s degree required.
• Degree or background in hospitality, marketing, communications, or a related field preferred.
• 3+ years of event planning experience preferred.
• Ability to travel and attend events that may take place outside of normal business hours and/or in other cities.
• Familiarity with the roles, responsibilities, and initiatives of internal administrative departments.
• Understanding of the Firm’s strategic plan and core values.
• Strong technology skills and proficiency in Microsoft Office and marketing platforms.
• Ability to work independently and contribute ideas for process improvements.
• Commitment to fostering an inclusive culture where all individuals have the opportunity to succeed.
• Strong team orientation and ability to collaborate across departments and practice areas.
• Excellent written and verbal communication skills.
• Proactive, self-motivated, and eager to take initiative.
• Must be able to perform all essential duties.
  
  
  

Other Requirements:

The requirements described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equipment Operated:

This position requires extensive use of a computer and telephone. This position also requires the use of printing, copying, faxing and scanning equipment.

Physical Requirements:

While performing the duties of this job, the employee is occasionally required to sit; stand; talk; see; and hear.

Mental Requirements:

Ability to communicate effectively, verbally and in writing, with a diverse group of people.

Work Environment:

While performing the duties of this job, the employee may be exposed to weather conditions while traveling. The noise level in the work environment is usually moderate.

The above statements are intended to describe the general nature and level of work being performed in this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Ice Miller is committed to recruiting, developing and retaining talented attorneys and professional staff from all backgrounds. To succeed, we take great pride in a culture of inclusion where everyone at Ice Miller feels respected, is treated fairly and has the opportunity to perform at the highest potential. Learn more about Ice Miller’s Diversity & Inclusion efforts on our website.

Candidates must have permanent authorization to work in the United States.

Ice Miller LLP is an Equal Opportunity Employer.

Benefits provided include Paid time off, Health insurance, Vision and Dental Insurance, 401k (with an employer match), life insurance, and many others. Please reach out for a comprehensive list of benefits provided.