Events Coordinator

ASAE: The Center for Association Leadership; Washington (District of Columbia); On-site; USD 65,000; Full time

Job summary

A leading organization in Washington, DC is seeking an Events Coordinator to manage logistics for various events, including conferences and webinars. The role requires strong organizational skills and experience in event planning. The successful candidate will work closely with internal teams and assist in executing over 20 events annually, ensuring a seamless experience for attendees. Competitive salary and benefits are offered, fostering a collaborative work environment.

Benefits

Health Insurance

Dental Insurance

Life Insurance

401(k)

Professional Development Opportunities

Qualifications

• 3-5 years of experience in event planning or coordination required.
• Experience working in a professional office environment preferred.

Responsibilities

• Assist in the planning and execution of the Association’s event offerings.
• Manage event registration and logistics.
• Perform post-event follow-ups and maintain event-related statistics.

Skills

Event Planning

Communication

Organization

Customer Service

Education

Bachelor’s Degree

Tools

Aventri

Salesforce

Cvent

Microsoft Office

Job description

Position Responsibilities

The Small Business Investor Alliance (SBIA) is seeking an Events Coordinator.

This position prepares and coordinates logistics for the Association’s event offerings including Conferences, Small-Group Meetings, Networking Activities, Private Dinners, Educational Classes, and Webinars.

The Association produces 20+ events per year, across the country and locally in DC, with attendance ranging from 20-600 people.

This position functions as part of the Events Team, and is responsible for a subset of those events.

This position requires an experienced, highly organized, detail-oriented event planner who can work independently, in a supporting role, and as part of a team.

Essential Job Functions

Assist in the planning and execution of the Association’s event offerings

Manage event registration, including creating the on-line event registration form, monitoring registrations for accuracy, completeness, adherence to requirements and capacity limits, creating and maintaining registration lists, as well as assisting with registration needs for VIPs, speakers, and sponsors

Coordinate pre-event meetings and calls, including scheduling, providing summaries, and performing follow-ups

Speaker and faculty coordination to include scheduling pre-planning calls, collection of bios, headshots, presentations, and other event-related logistics and follow-ups

Perform venue selection and logistics including food and beverage orders and guarantees, AV and room set-up, as well as develop and adhere to the budget for select small-group events

Produce name badges, signage and on-site materials

Maintain and adhere to event planning documents and checklists as well as associated deadlines

Perform on-site registration and logistics duties to include registration desk support, mic running, set-up/tear down/packing of materials and general event assistance as needed

Assist in the execution of the Association’s private, pre-scheduled, meetings opportunities for specific industry groups, including set-up and maintenance of the proprietary platform and on-site coordination

Collaborate internally with members of the marketing, membership, and government teams as related to association events

Maintain the inventory of events-related items and order supplies and promotional items

Organize and schedule shipment of materials to/from events

Perform post-event follow-ups, including survey administration, invoice processing, distribution of conference materials and presentations, processing cancellations and refunds

Maintain event-related attendee statistics, as well as registration pacing and housing reports

Respond to general association and event-related inquiries and regularly engage with Association members

Serve as back-up to other Events Coordinators

Other Projects And Responsibilities As Assigned

Working Conditions

Office is located in Class A office building in downtown Washington, DC

In-office work a minimum of 3-4 days per week, with telework 1-2 days a week, subject to change.

A professional, fast paced environment

Travel is required – all domestic

Occasional work outside regular business hours leading up to and during events is likely

Events occur both locally and across the country

What We Offer

Competitive salary and benefits package, including Health Insurance, Dental Insurance, Life Insurance and 401(k)

Collaborative work environment fostering innovation and creativity

Support for professional development and growth opportunities

Convenient location near public transportation

Education And Experience Requirements

Bachelor’s Degree, required

3-5 years of experience in event planning or coordination required

Experience working in a professional office environment; Trade or Professional Association experience, preferred

Positive, enthusiastic attitude and customer-oriented demeanor

Experience with Aventri, Salesforce, Cvent or other event registration platform

Experience With Growthzone Or Other Association Management System

Experience with meeting scheduling software, preferred

Proficiency with Microsoft Office software (Word, Excel, Power Point, and Outlook)

Ability to organize, prioritize, initiate and coordinate multiple tasks and projects to meet deadlines

Strong work ethic

Excellent oral and written communication skills

Ability to travel and attend 6+ events per year

Desire for professional growth, development and a passion for earning success

Salary is commensurate with experience and job role.

Bonus is subject to performance.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Non-profit Organizations

Referrals increase your chances of interviewing at ASAE: The Center for Association Leadership by 2x

Get notified about new Event Coordinator jobs in Washington, DC.

Washington, DC $65,000.00-$65,000.00 2 weeks ago

Group Event Services Manager at Four Seasons DC

Event Content Program Manager , Production and Content, Accelerate Seller Events

Washington, DC $65,000.00-$80,000.00 1 day ago

Signature Events Coordinator - Office of Advancement

Bethesda, MD $50,000.00-$60,000.00 3 weeks ago

Senior Meeting and Special Event Manager

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.