Events Coordinator

New York University; United States; On-site; USD 77,000 - 85,000; Full time

Job summary

New York University in New York, NY is seeking an experienced Events Planner to join the Office of University Events. You will plan and oversee a diverse portfolio of institutional events, coordinating venues, catering, A/V, and staffing to deliver memorable experiences.

The role emphasizes vendor relations, budgeting, and collaboration with sponsors, staff, and students, with focus on delivering high-quality events within allocated resources.

Qualifications

• Bachelor's Degree required.
• 3+ years in event planning and logistics.
• Experience with venue selection, catering, and vendor negotiation.
• Experience in large organizations, academic or non-profit preferred.

Responsibilities

• Plan and oversee execution of events including ceremonies, conferences, and receptions.
• Manage space reservations, venue setup, A/V, and catering.
• Coordinate with sponsors, vendors, and campus partners to meet goals.
• Conduct post-event evaluations and cost-reduction opportunities.

Skills

Project management

Organization

Interpersonal skills

Communication

Problem solving

Teamwork

Customer service

Budget management

Vendor negotiations

Data management

Education

Bachelor's Degree

Tools

Google Suite

MS Office

Adobe Illustrator

Windows

Job description

Position Summary

The Office of University Events is responsible for a diverse portfolio of institutional events, including its signature events Commencement, Grad Alley, and Welcome Weekend. Plan and oversee execution of a variety of events, including receptions, ceremonies, conferences, festivals, and dinners, both on and off campus. Oversee daily operations with a primary focus on managing space reservations, venue setup and diagrams, venue A/V and technical needs, and catering. Develop and cultivate relationships with preferred vendors and facilitate communication and service coordination among staff, vendors, campus partners, and attendees to ensure a seamless guest experience that meets the event’s goals. Consult with internal and external event sponsors to help conceptualize themes and develop plans (including timelines, catering, equipment, decorations, and pricing options), determine staffing and space needs, and make recommendations to ensure successful events fall within budget. Conduct post-event evaluations and make recommendations for future improvements both in terms of quality of the event and cost reduction opportunities.

Qualifications

• Required Education: Bachelor's Degree
• Required Experience: 3+ years relevant professional level experience or equivalent combination. Must include experience with event planning and logistics, such as selecting venues, managing catering, negotiating with vendors, and working with volunteers.
• Preferred Experience: 3+ years experience in a large organization, academic, or non-profit environment.
• Required Skills, Knowledge and Abilities: Strong project management skills, with the ability to manage multiple workflows simultaneously. Excellent organizational, interpersonal, communication, and problem-solving skills. Very detail-oriented. Outstanding customer service skills, with an ability to engage with a diverse constituency from vendors to students to leadership. Must be team-oriented and able to collaborate with a team of other event planners. Ability to execute quality events within budget parameters. Strong data management skills.
• Preferred Skills, Knowledge and Abilities: Knowledge of Google Suite, MS Office, Windows. Familiarity with Adobe Illustrator and other Adobe Creative Suite products.

Additional Information

In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $77,000.00 to USD $84,700.00. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items. NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.